Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), and the Equal Business Opportunity Commission Office (EBOCO), to renew an agreement with Early Morning Software, Inc. for provisioning and hosting of the PRISM minority/female business enterprise (M/FBE) tracking system. The original agreement (EL013496) was authorized by ordinance 1548-2012, passed July 30, 2012, in award of solicitation SA004452. That agreement was for one year with four (4) options to renew for additional one year terms. The fourth year of the agreement was authorized by ordinance 1659-2015, passed July 20, 2015, through purchase order EL017725. This ordinance will authorize the fifth year of the application hosting services for the period October 1, 2016 through September 30, 2017 at a cost of $57,690.00.
EMERGENCY DESIGNATION:
Emergency action is requested to initiate service from the contractor at the negotiated prices.
FISCAL IMPACT:
In 2014 and 2015, the Department of Technology legislated $57,690.00 each year for the provisioning and hosting of the PRISM (M/FBE) enterprise tracking system with Early Morning Software, Inc. This year (2016), passage of this ordinance will authorize the fifth year expenditure of $57,690.00 bringing the aggregate total to $483,500.00. Funds have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE:
Early Morning Software, Inc. CC# : 52-1839305 Expiration: 07/08/2018
DAX Vendor Acct. # 009082
Title
To authorize the Director of the Department of Technology (DoT) on behalf of the Department of Public Utilities, and the Equal Business Opportunity Commission Office (EBOCO), to renew an agreement with Early Morning Software, Inc. for provisioning and hosting of a minority/female business enterprise (M/FBE) tracking system (PRISM); to authorize the expenditure of $57,690.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($57,690.00)
Body
WHEREAS, the original agreement (EL013496) was authorized by ordinance 1548-2012, passed July 30, 2012. That agreement was for one year with four (4) options to renew for additional one year terms; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology to renew this agreement for the fourth year with Early Morning Software, Inc. for provisioning and hosting of the PRISM minority/female business enterprise (M/FBE) tracking system for the coverage term period from October 1, 2016 through September 30, 2017 at a cost of $57,690.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology (DoT) to renew an agreement with Early Morning Software, Inc. for provisioning and hosting of a minority/female business enterprise (M/FBE) tracking system, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Technology (DoT) on behalf of the Department of Public Utilities, and the Equal Business Opportunity Commission Office (EBOCO), is hereby authorized to renew an agreement with Early Morning Software, Inc. for provisioning and hosting of a minority/female business enterprise (M/FBE) tracking system (PRISM). This ordinance will authorize the fifth year of the application hosting services for the period October 1, 2016 through September 30, 2017 at a cost of $57,690.00.
SECTION 2. That the expenditure of $57,690.00 or so much thereof as may be necessary is hereby authorized to be expended from :(see attachment 1996-2016 EXP)
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946| Fund: 5100|Sub-fund: 510001|Program: IT005|Section 3: n/a| Section 4: n/a |Section 5: n/a |Amount: $57,690.00|
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.