Explanation
Background: This legislation authorizes the Director of Finance and Management Department on behalf of the Department of Technology (DoT) to establish two Purchase Orders from pending Universal Term Contracts (UTC), that are in process of being established by the Purchasing Office with Agilysys Inc., through approval of ordinance number 0890-2009, for EMC equipment and services and also for Hewlett Packard (HP) equipment and services (ordinance number 0892-2009). These services are utilized by DoT for repairs, maintenance support and upgrades associated with the EMC mass storage device, Storage Area Network (SAN) Switch and Hewlett Packard servers.
The Purchase Order established for annual hardware maintenance and technical support services on the EMC equipment is for the coverage period of July 1, 2009 through June 30, 2010 in the amount of $53,467.00. The second Purchase Order is for annual hardware and software maintenance and technical support services on the Hewlett Packard equipment with a coverage period of July 1, 2009 through June 30, 2010 at a cost of $226,673.00.
Fiscal Impact: The total funds necessary for this ordinance is $280,140.00, and is budgeted and available within the Department of Technology's Information Services Fund. Of this amount, $53,467.00 is for the maintenance support, repairs, upgrades and services associated with the EMC equipment. The amount of $226,673.00 is for the same services associated with the HP equipment.
Emergency: Emergency action is being requested to allow for uninterrupted support and services important to the daily operations.
Contract Compliance: 34-0907152 Expiration Date: 08/10/2009
Title
To authorize the Director of Finance and Management Department on behalf of the Department of Technology to establish two Purchase Orders with Agilysys Inc. from pending Universal Term Contracts, for repairs, maintenance support and upgrades associated with the EMC mass storage device, Storage Area Network (SAN) Switch and Hewlett Packard servers; and to authorize the expenditure of $280,140.00 from the Department of Technology's Information Services Fund; and to declare an emergency ($280,140.00).
Body
WHEREAS, this legislation authorizes the Director of Finance and Management Department on behalf of the Department of Technology (DoT) to establish two Purchase Orders from pending Universal Term Contracts (UTC), that are in process of being established by the Purchasing Office with Agilysys Inc., through approval of ordinance number 0890-2009, for EMC equipment and services and also for Hewlett Packard (HP) equipment and services (ordinance number 0892-2009), and
WHEREAS, these services are utilized by DoT for repairs, maintenance support and upgrades associated with the EMC mass storage device, Storage Area Network (SAN) Switch and Hewlett Packard servers, and
WHEREAS, the cost associated with these annual maintenance and technical support services totals $280,140.00 for the EMC mass storage device, Storage Area Network (SAN) Switch and Hewlett Packard servers, and other equipment, for a coverage period from July 01, 2009 through June 30, 2010, and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is necessary to establish purchase orders with Agilysys Inc., to provide annual maintenance and technical supports services necessary for the City's equipment utilized by DoT and other departments and divisions, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
SECTION 1: That the Director of Finance and Management Department on behalf of the Department of Technology is hereby authorized to establish two Purchase Orders for annual maintenance and technical support services from pending Universal Term Contracts (UTC), that are in process of being established by the Purchasing Office with Agilysys Inc., through approval of ordinance number 0890-2009, for EMC equipment and services and also for Hewlett Packard (HP) equipment and services (ordinance number 0892-2009). The total funds necessary for this ordinance is $280,140.00, and that both Purchase Orders term period coverage is from July 1, 2009 through June 30, 2010.
SECTION 2: That for the EMC equipment hardware maintenance support the expenditure of $53,467.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div. 47-02|Fund: 514|Sub fund: 001|OCA: 470202 |Obj. Level 1: 03|Obj. Level 3: 3372 | Amount: $53,467.00
TOTAL AMOUNT: $53,467.00
SECTION 3: That for the HP hardware and software maintenance support the expenditure of $226,673.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div. 47-02|Fund: 514|Sub fund: 001|OCA: 470202 |Obj. Level 1: 03|Obj. Level 3: 3372 | Amount: $69,849.29
Div. 47-01|Fund: 514|Sub fund: 010|OCA: 220247|Obj. Level 1: 03|Obj. Level 3: 3372 | Amount: $11,661.00 |Income Tax
Div. 47-01|Fund: 514|Sub fund: 010|OCA: 500147|Obj. Level 1: 03|Obj. Level 3: 3372 | Amount: $5,876.00 |Health
Div. 47-01|Fund: 514|Sub fund: 010|OCA: 510147|Obj. Level 1: 03|Obj. Level 3: 3372 | Amount: $720.00 |Recs & Park
Div. 47-01|Fund: 514|Sub fund: 240|OCA: 514240|Obj. Level 1: 03|Obj. Level 3: 3372 | Amount: $9,000.00 |BDS
Div. 47-01|Fund: 514|Sub fund: 010|OCA: 514245|Obj. Level 1: 03|Obj. Level 3: 3372 | Amount: $3,086.00 |Public Safety - Support
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 220147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $12,316.00 |City Auditor
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 230147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $3,013.00 |City Treasurer
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 300347| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $26,603.00 |Public Safety-Police
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 200147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $193.00 |City Council
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 300447| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $13,433.00 |Public Safety-Fire
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 450147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $1,042.00 |Finance
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 460047| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $378.00 |Human Resources
Div.: 47-01| Fund: 514| Subfund: 599| OCA: 514599| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $302.00 |Transportation
Div.: 47-01| Fund: 514| Subfund: 284| OCA: 514284| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $119.00 |Golf
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 590147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $13,855.00 |Public Service
Div.: 47-01| Fund: 514| Subfund: 550| OCA: 514550| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $1,989.01 |Electricity
Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $12,651.40 |Water
Div.: 47-01| Fund: 514| Subfund: 650| OCA: 514650| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $14,183.92 |Sewer
Div.: 47-01| Fund: 514| Subfund: 675| OCA: 514675| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $3,782.38 |Stormwater
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 590247| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $37.00 |Refuse
Div.: 47-01| Fund: 514| Subfund: 010 | OCA: 260147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $9,828.00 |Muni Clerk
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 270147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $193.00 |Civil Service
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 240147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $2,734.00 |City Attorney
Div.: 47-01| Fund: 514| Subfund: 010| OCA: 250147| Obj. Level 1: 03| Obj. Level 3: 3372| Amount: $9,828.00 |Muni- Judge
TOTAL AMOUNT: $226,673.00
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.