Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the Professional Construction Management Services agreement with URS Corporation - Ohio, which provides cost effective construction management, field representation, inspection testing, instrumentation/control design, integration and support services, and services for maintenance of operations during construction for various capital improvements projects for the Water Supply/Technical Support group, for the period of 2011 - 2015.
The original legislation, under Ordinance No. 1386-2010, stated that this agreement would be modified over the 2011 - 2015 period. The first contract was executed in December 2010 to allow the Professional Construction Management Team to perform a constructability review of the Upground Reservoir R-2 Project prior to advertisement for bid in December 2010.
Modification No. 1, under Ordinance No. 0134-2011, enabled the Professional Construction Management Team to perform a constructability review of the Upground Reservoir Raw Water Pump Station and Raw Water Line.
Modification No. 2 is to cover Professional Construction Management tasks for the remainder of 2011 and the first half of 2012. Refer to the attached Information file, item number 9, for a description of these projects.
It is anticipated annual contract modifications will be submitted for Council approval in 2012 to cover Professional Construction Management tasks for the next 12 month period, and annually thereafter for the duration of the five (5) year contract period.
1.1 Amount of additional funds to be expended: $15,750,000.00
Original Contract Amount: $ 200,000.00
Modification 1 $ 1,625,000.00
Modification 2 (current) $15,750,000.00
Total (Orig. + Mods. 1-2) $17,575,000.00
1.2. Reasons additional goods/services could not be foreseen:
This modification was planned and identified in the original contracting legislation Ord. 1386-2010 and in the first contract modification Ord. 0134-2011.
1.3. Reason other procurement processes are not used:
The original RFP for this project anticipated a multi-year project with annual expenditures. The original authorizing legislation Ord. 1386-2010 and the first contract modification Ord. 0134-2011 identified the planned contract modifications.
1.4. How cost of modification was determined:
Consultant prepared a cost breakdown exhibit including estimated hours and hourly rates for upcoming work. This cost breakdown was reviewed and approved by the Project manager for the City Division of Power and Water. Hourly rates and multipliers were submitted during the Request for Proposal phase of the project, with annual increases included for the contract duration.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against URS Corporation - Ohio.
2. CONTRACT COMPLIANCE INFO: 34-0939859, expires 8/28/11, Majority
3. FISCAL IMPACT: A transfer of funds within the Water Super Build America Bonds Fund will be necessary, as well as an amendment to the 2011 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to modify and increase the agreement with URS Corporation - Ohio for Professional Construction Management Services; for the Division of Power and Water; to authorize a transfer within the Water Super Build America Bonds Fund; to authorize an expenditure of $15,750,000.00 within the Water Super Build America Bonds Fund; and to authorize an amendment to the 2011 Capital Improvements Budget. ($15,750,000.00)
Body
WHEREAS, Contract No. EL011123 was authorized by Ordinance No. 1386-2010, passed October 18, 2010, was executed November 24, 2010, and approved by the City Attorney on November 30, 2010; and
WHEREAS, Modification No. 1, under Purchase Order No. EL011432 authorized by Ordinance No. 0134-2011 passed February 14, 2011, was executed March 10, 2011, and approved by the City Attorney on March 17, 2011; and
WHEREAS, Modification No. 2 is needed in order to provide necessary services for projects in the remainder of 2011 and the first half of 2012; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer and expend funds within the Water Super Build America Bonds Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2011 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water, to authorize the Director of Public Utilities to modify and increase the agreement with URS Corporation - Ohio, for Professional Construction Management Services, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized and directed to modify and increase the agreement with URS Corporation - Ohio for Professional Construction Management Services, in the amount of $15,750,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized and directed to appropriate the following funds:
Division: Power and Water
Fund Name: Water Super Build America Bonds Fund
Fund No.: 610
Dept./Div. No.: 60-09
OL3: 6686
Project No. Project Name OCA Amount
610999-100000 (carryover) Unallocated Balance 610999 $222,635.63
SECTION 4. That the City Auditor is hereby authorized to transfer $7,308,000.00 within the Department of Public Utilities, Division of Power and Water, Water Super Build America Bonds Fund, Fund No. 610, Dept./Div. No. 60-09, Object Level Three 6686, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
610 | 610999-100000 (carryover) | Unallocated Balance | 610999 | -$222,635.63
610 | 690236-100020 (carryover) | Canyon Dr. W.L. | 623620 | -$1,378,315.88
610 | 690411-100000 (carryover) | Watershed Misc. Imp's | 610411 | -$250,000
610 | 690421-100000 (carryover) | Watershed Prot. Easements | 610411 | -$200,000
610 | 690430-100000 (carryover) | HCWP Treatment Imp's | 610430 | -$1,740,208
610 | 690446-100000 (carryover) | Gen'l Eng. Svcs.-Supply | 610446 | -$500,000
610 | 690462-100000 (carryover) | E. Corridor Trans. Clng. | 610462 | -$66,840.49
610 | 690473-100000 (carryover) | Misc. Booster Sta. Imp's | 610473 | -$500,000
610 | 690473-100005 (carryover) | Stand-by PowerÂ… | 614735 | -$100,000
610 | 690477-100000 (carryover) | Water Storage Tank Pntg. | 610477 | -$1,000,000
610 | 690498-100000 (carryover) | HC/DR Coating | 610498 | -$250,000
610 | 690504-100000 (carryover) | Cleveland Ave. Booster Sta. | 615041 | -$500,000
610 | 690521-100000 (carryover) | Emergency Repair CT | 610521 | -$600,000
610 | 690331-100002 (carryover) | HCWP Lagoon 3 Sludge Rmvl | 613312 | +$224,000
610 | 690359-100001 (carryover) | SWF Expansion-CW 106 (well) | 613591 | +$467,000
610 | 690359-100003 (carryover) | SWF Expansion-CW 106 (RWL) | 613593 | +$383,000
610 | 690370-100001 (carryover) | Upground Res. Pump Sta. | 613701 | +$2,657,000
610 | 690370-100002 (carryover) | Upground Res. RWL | 613702 | +$1,307,000
610 | 690428-100001 (carryover) | DRWP Cap. Incr. Design | 614281 | +$1,052,000
610 | 690430-100001 (carryover) | HCWP Det. Design | 643001 | +$918,000
610 | 690518-100000 (carryover) | Prof. Constr. Mgmt. | 610518 | +$300,000
*Project No. 690370-100000 (Fund 610) already has a balance of $9,105,000.
SECTION 5. That the 2011 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
610 | 610999-100000 (carryover) | Unallocated Balance | $152,042 | $222,636 | +70,594 (add authority to match cash)
610 | 610999-100000 (carryover) | Unallocated Balance | $222,636 | $0 | -222,636
610 | 690236-100020 (carryover) | Canyon Dr. W.L. | $2,600,000 | $2,600,001 | +1 (add authority to match cash)
610 | 690236-100020 (carryover) | Canyon Dr. W.L. | $2,600,001 | $1,221,685 | -$1,378,316
610 | 690411-100000 (carryover) | Watershed Misc. Imp's | $250,000 | $0 | -$250,000
610 | 690421-100000 (carryover) | Watershed Prot. Easements | $200,000 | $0 | -$200,000
610 | 690430-100000 (carryover) | HCWP Treatment Imp's | $1,740,208 | $0 | -$1,740,208
610 | 690446-100000 (carryover) | Gen'l Eng. Svcs.-Supply | $500,000 | $0 | -$500,000
610 | 690462-100000 (carryover) | E. Corridor Trans. Clng. | $1,500,000 | $1,433,159 | -$66,841
610 | 690473-100000 (carryover) | Misc. Booster Sta. Imp's | $500,000 | $0 | -$500,000
610 | 690473-100005 (carryover) | Stand-by PowerÂ… | $100,000 | $0 | -$100,000
610 | 690477-100000 (carryover) | Water Storage Tank Pntg. | $1,000,000 | $0 | -$1,000,000
610 | 690498-100000 (carryover) | HC/DR Coating | $250,000 | $0 | -$250,000
610 | 690504-100000 (carryover) | Cleveland Ave. Booster Sta. | $500,000 | $0 | -$500,000
610 | 690521-100000 (carryover) | Emergency Repair CT | $600,000 | $0 | -$600,000
610 | 690331-100002 (carryover) | HCWP Lagoon 3 Sludge Rmvl | $0 | $224,000 | +$224,000
610 | 690359-100001 (carryover) | SWF Expansion-CW 106 (well) | $0 | $467,000 | +$467,000
610 | 690359-100003 (carryover) | SWF Expansion-CW 106 (RWL) | $0 | $383,000 | +$383,000
610 | 690370-100001 (carryover) | Upground Res. Pump Sta. | $0 | $2,657,000 | +$2,657,000
610 | 690370-100002 (carryover) | Upground Res. RWL | $0 | $1,307,000 | +$1,307,000
610 | 690428-100001 (carryover) | DRWP Cap. Incr. Design | $75,000 | $1,127,000 | +$1,052,000
610 | 690430-100001 (carryover) | HCWP Det. Design | $0 | $918,000 | +$918,000
610 | 690518-100000 (carryover) | Prof. Constr. Mgmt. | $0 | $300,000 | +$300,000
SECTION 6. That the expenditure of $15,750,000 is hereby authorized for the Professional Construction Management Services Project within the Water Super Build America Bonds Fund, Fund No. 610, Division 60-09, Object Level Three 6686, Project Numbers, OCA Codes, and Amounts listed as follows:
Project No. Project Name OCA Amount
690331-100002 (carryover) HCWP Lagoon 3 Sludge Rmvl. 613312 $ 224,000
690359-100001 (carryover) S. Wellfield Expansion 613591 $ 467,000
690359-100003 (carryover) SWF Expansion-CW 106 (RWL) 613593 $ 383,000
690370-100000 (carryover) Upground Reservoir (R2)-1st shift 610370 $ 7,463,000
690370-100000 (carryover) Upground Reservoir (R2)-2nd shift 610370 $ 979,000
690370-100001 (carryover) Upground Res. Pump Station 613701 $ 2,657,000
690370-100002 (carryover) Upground Res. RWL 613702 $ 1,307,000
690428-100001 (carryover) DRWP Cap. Incr. Design 614281 $ 1,052,000
690430-100001 (carryover) HCWP Treatment Imp's 643001 $ 918,000
690518-100000 (carryover) Prof. Constr. Mgmt. 610518 $ 300,000
$15,750,000
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.