Explanation
The Public Service Department, Transportation Division, requires aluminum sign blanks, strain poles, thermoplastic pavement marking materials and preformed plastic pavement markings to perform its mission of promoting pedestrian safety and traffic control. Some uses of these items are sign manufacturing and traffic lane delineation.
These commodities are available for purchase per the terms and conditions of six (6) existing citywide universal term contracts (UTC) with five vendors:
Bayside Supply, LLC CC#: 311768289, Expires: 1/11/08
U.S. Standard Sign Company, CC#: 363671128, Expires: 7/1/98
Flint Trading, Incorporated, CC#: 561736552, Expires: 9/6/08
3-M Companies, CC#: 410417775, Expires: 5/31/08
DOBCO, CC# 582635948, Expires: 2/27/08
This ordinance authorizes the purchases per these contracts to meet the Transportation Division's anticipated needs for 2007 in the amount of $685,000.00.
Fiscal Impact: Funds for these expenditures are budgeted and available within the 2006 Capital Improvements Budget in the 1995, 1999, 2004 Voted Streets and Highways Fund in the traffic signal installation, Sign upgrades/streetname sign project and permanent pavement markings projects.
The division was authorized to spend $325,250.50 in 2004 (Ordinances 0265-2004, 0313-2004 and 0545-2004), $1,503,678.00 in 2005 (Ordinances 0289-2005, 1792-2005 and 1839-2005), $909,800.00 (Ordinances 1030-2006, 0740-2006) in 2006 for these and similar commodities.
Emergency action is requested to provide for an uninterrupted supply of these commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control.
Title
To authorize the Finance & Management Director to establish purchase orders for the purchase of aluminum sign blanks, strain poles, thermoplastic pavement marking materials and preformed plastic pavement markings for the Transportation Division per terms and conditions of six existing citywide universal term contracts with 5 vendors; to authorize the expenditure of $685,000.00 or so much thereof as may be necessary from the 1995, 1999, 2004 Voted Streets and Highways Fund; and to declare an emergency. ($685,000.00)
Body
WHEREAS, the Transportation Division requires of sign posts, aluminum sign blanks, strain poles, thermoplastic pavement marking materials and preformed plastic pavement markings to perform its mission of promoting pedestrian safety and traffic control; and
WHEREAS, these items can be purchased per the terms and conditions of six (6) existing citywide universal term contracts that were established by the Purchasing Office with as many vendors for this purpose; and
WHEREAS, this ordinance authorizes the purchase of the Transportation Division's anticipated needs for these commodities for 2007; and
WHEREAS, this ordinance authorizes the expenditure of up to $685,000.00 for these traffic commodities; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to provide for an uninterrupted supply of traffic commodities that are critical to the division's programs that promote and enhance pedestrian and motorist safety and traffic control, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the expenditure of $685,000.00 or so much thereof as may be necessary be and hereby is authorized to be expended from Fund 704, the 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6622, OCA Code 644385, Project 540007, signal installation ($150,000.00); Project 540008, sign upgrading/street name signs ($110,000.00) and Project 540013, permanent pavement markings ($425,000.00) to pay the cost thereof.
SECTION 2. That the Finance and Management Director be and hereby is authorized to establish purchase orders per the terms and conditions of existing citywide contracts for the purchase of , aluminum sign blanks, strain poles, thermoplastic pavement marking materials and preformed plastic pavement markings per the terms and conditions of six (6) existing universal term contracts established by the Purchasing Office with as many vendors for this purpose on behalf of the Transportation Division as follows:
Bayside Supply LLC (total $150,000.00)
#FL002545 / expires 10/31/2007 / strain poles
Project 540007
U.S. Standard Sign Company (total $110,000.00)
#FL002907 / expires 9/1/2007 / aluminum sign blanks
Project 540008
Flint Trading, Incorporated (total $30,000.00)
#FL003150 / pavement marking material
Project 540013
3-M Companies (total $45,000.00)
#FL 003149 / pavement marking material
Project 540013
DOBCO (total $300,000.00)
#FL003026 / expires 12/31/2007 / thermoplastic pavement marking material
Project 540013
Flint Trading Incorporated (total $50,000.00)
#FL003025 / expires 12/31/2008 / preformed pavement marking material
Project 540013
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force form and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.