Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with The Righter Company in the amount of $2,054,360.00, for the Hap Cremean Water Plant (HCWP) Miscellaneous Improvements - Alum Feed System Upgrade Project, Division of Water Contract Number 2069.
This project will provide the needed upgrade to the HCWP liquid alum chemical feed system including chemical day tanks, transfer pumps, chemical feed pumps, piping, motorized valves, magnetic flowmeter, and PLC control panel and will include improvements that comply with Ohio EPA requirements.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This project will meet OEPA's requirements that primary day tanks be located in a room separate from the lime slakers and will also provide secondary containment for the new primary day tanks. Currently, if liquid alum leaks from either of these tanks, a disruption to the treatment process could occur. There was no community outreach or input in the development of this project.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened two bids on October 1, 2014 from: Righter Company - $2,054,360.00 and Kokosing Construction Company - $2,059,006.00.
Righter Company's bid was deemed the lowest, best, most responsive and responsible bid in the amount of $2,054,360.00. Their Contract Compliance Number is 31-0889208 (expires 1/7/15, Majority). Additional information regarding both bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The Righter Company.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary as well as an amendment to the 2014 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with The Righter Company for the Hap Cremean Water Plant Miscellaneous Improvements - Alum Feed System Upgrade Project in an amount up to $2,054,360.00; for the Division of Water; to authorize a transfer and expenditure up to $2,054,360.00 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2014 Capital Improvements Budget. ($2,054,360.00)
Body
WHEREAS, two bids for the Hap Cremean Water Plant (HCWP) Miscellaneous Improvements - Alum Feed System Upgrade Project were received and publicly opened in the offices of the Director of Public Utilities on October 1, 2014; and
WHEREAS, the lowest, best, most responsive and responsible bid was from The Righter Company in the amount of $2,054,360.00; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the HCWP Miscellaneous Improvements - Alum Feed System Upgrade Project; and
WHEREAS, it is necessary for this Council to authorize the transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2014 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with The Righter Company for the HCWP Miscellaneous Improvements - Alum Feed System Upgrade Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the HCWP Miscellaneous Improvements - Alum Feed System Upgrade Project with The Righter Company, 2424 Harrison Road, Columbus, Ohio 43204; in an amount up to $2,054,360.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water.
SECTION 2. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $754,360.00 within the Department of Public Utilities, Division of Water, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept/Div. No. 60-09, Object Level Three 6623, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690522-100000 (New Funding) | SCADA Sys for Water | 606522 | -$754,360.00
606 | 690286-100001 (New Funding) | HCWP Alum Feed Sys | 602861 | +$754,360.00
*Project No. 690286-100001 (Fund 606, New Funding) already has a cash balance of $1,300,000.00.
SECTION 4. That the 2014 Capital Improvements Budget is hereby amended as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690522-100000 (New Funding) | SCADA Sys for Water | $2,900,000 | $2,900,002 | +$2 (establish funding for future expenditure/rounding)
606 | 690522-100000 (New Funding) | SCADA Sys for Water | $2,900,002 | $2,145,642 | -$754,360
606 | 690286-100001 (New Funding) | HCWP Alum Feed Sys | $1,300,000 | $2,054,360 | +$754,360
SECTION 5. That the expenditure of $2,054,360.00 is hereby authorized for the HCWP Miscellaneous Improvements - Alum Feed System Upgrade Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Dept.-Div. 60-09, Project No. 690286-100001 (New Funding), OCA 602861, Object Level Three 6623.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.