Explanation
BACKGROUND: Columbus Public Health often requires language interpretation services due to the many languages spoken by their clients and customers and limited English proficiency. Preciss LLC, DBA Language Access Network LLC (LAN) is a contractual vendor to Columbus Public Health, who provides language interpretation services for persons with limited English proficiency. Columbus Public Health relies on this service to provide needed health and social service related services and clinical appointments for men, women and children.
Interpretation services are provided using streaming of both video and phone based systems. Streaming video interpretation is provided via proprietary wireless devices connected to the internet, known as Martti Express units, which are only available through the vendor for use with their services.
This ordinance authorizes Columbus Public Health to purchase two additional Martti Express units and associated supplies. Because these are proprietary items and LAN is the sole manufacturer/distributor in the U.S., this purchase is being made in accordance with sole source provisions of the Columbus City Code.
Emergency action is requested to ensure the availability of these devices to allow Columbus Public Health to provide interpretation services for Columbus Public Health clients and customers.
Preciss LLC, DBA Language Access Network LLC's contract compliance number is 201186615, and expires 2/3/16.
FISCAL IMPACT: Funding for this purchase is budgeted in the Health Special Revenue Fund.
Title
To authorize the Director of Finance and Management to establish a purchase order with Language Access Network LLC for the purchase of two Martti Express units for language interpretation services for Columbus Public Health in accordance with sole source provisions of the City Code; to authorize the expenditure of $6,739.22 from the Health Special Revenue Fund; and to declare an emergency. ($6,739.22)
Body
WHEREAS, Columbus Public Health provides interpretation services for customers of the various services it provides; and,
WHEREAS, Columbus Public Health is in need of Martti Express units and associated supplies needed in conjunction with the interpretation services provided; and,
WHEREAS, Preciss LLC, DBA Language Access Network LLC is the sole supplier of these units; and,
WHEREAS, emergency action is requested to ensure the availability of these devices for allow for Columbus Public Health to provide interpretation services for Columbus Public Health clients and customers who require them; and,
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to enter into contract with Preciss LLC, DBA Language Access Network LLC for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to establish a purchase order with Preciss LLC, DBA Language Access Network LLC for the purchase of two Martti express units and related supplies for Columbus Public Health.
SECTION 2. That the expenditure of $6,739.22 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Department of Health, Department No. 50, Object Level One 02, Object Level Three 2193, OCA Code 500207.
SECTION 3. That this purchase is in accordance with the provisions of the Columbus City Code, Section 329.07(e), "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.