Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contracts with Environmental Design Group in the amount of up to $350,000.00 for the Roadway - Utility Coordination and Utility Services 2020 project.
The intent of this project is to provide the City of Columbus, Department of Public Service with continuing, contractual access to additional staff and resources that are necessary to provide expertise for utility coordination with various private overhead and underground utilities including expertise reviewing permits related to signal infrastructure.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Utility Coordination and Utility Services 2020 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from October 19, 2020, to November 16, 2020. The City received three (3) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on November 23, 2020. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
CTL Engineering Columbus, OH MBE
Environmental Design Group Columbus, OH Majority
Utility One Zanesville, OH Majority
Environmental Design Group received the highest score by the evaluation committee and will be awarded the Roadway - Utility Coordination and Utility Services 2020 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Environmental Design Group.
2. CONTRACT COMPLIANCE
Environmental Design Group’s contract compliance number is CC003292 and expires 07/02/2021.
3. FISCAL IMPACT
Funding for this contract is available within Fund 7766, the Streets and Highways Non Bond Fund. An amendment to the 2020 Capital Improvement Budget is required to establish sufficient budget authority for the project.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to have access to the necessary services as soon as possible, to ensure the safety of the traveling public.
Title
To amend the 2020 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Non Bond Fund; to appropriate funds within the Streets and Highways Non Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with Environmental Design Group for the Roadway - Utility Coordination and Utility Services 2020 project; to authorize the expenditure of up to $350,000.00 from the Streets and Highways Non Bond Fund to pay for this contract; and to declare an emergency. ($350,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for continuing, contractual access to additional staff and resources to provide expertise for utility coordination with various private overhead and underground utilities; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Utility Coordination and Utility Services 2020 project; and
WHEREAS, Environmental Design Group submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with Environmental Design Group for the provision of professional engineering consulting services described above in the amount of up to $350,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds within Fund 7766 Street and Highways Non Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, funds must be appropriated within Fund 7766, the Streets and Highways Non Bond Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with Environmental Design Group in order to provide funding for the Roadway - Utility Coordination and Utility Services 2020 so there is no delay in upcoming construction project due to utility coordination, to ensure the safety of the traveling public thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2020 Capital Improvements Budget authorized by ordinance 2521-2020 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7766 / P766999-100000 / 59-03 Unallocated Balance Fd. 766 (Street & Highway Imp Carryover) / $1,584,240.00 / ($350,000.00) / $1,234,240.00
7766 / P531044-100000 / Roadway - Utility Coordination and Utility Services 2020 (Street & Highway Imp Carryover) / $0.00 / $350,000.00 / $350,000.00
SECTION 2. That the transfer of $350,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7766 (Streets and Highways Non Bond Fund), Dept-Div 5912 (Design and Construction) per the account codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $350,000.00 is appropriated in Fund 7766 (Streets and Highways Non Bond Fund), Dept-Div 5912 (Design and Construction), Project P531044-100000 (Roadway - Utility Coordination and Utility Services 2020), in object class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with Environmental Design Group at 88 East Broad Street, Suite 880, Columbus, OH 43215, for the Roadway - Utility Coordination and Utility Services 2020 project in an amount up to $350,000.00.
SECTION 5. That the expenditure of $350,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7766 (Streets and Highways Non Bond Fund), Dept-Div 5912 (Design and Construction), Project P531044-100000 (Roadway - Utility Coordination and Utility Services 2020), in object class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.