Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a planned modification of the engineering agreement with Black and Veatch, for professional engineering services for the OSIS Augmentation and Relief Sewer (OARS), Phase 1, Project modification number one (Mod. #1) for the Division of Sewerage and Drainage, in the amount of $6,048,867.00 and authorizes the expenditure of $6,048,867.00 from the Sanitary Sewer Build America Bond (B.A.B.s) Fund.
This work will require the firm to provide professional construction management services for the OSIS Augmentation and Relief Sewer (OARS) Phase I and II projects. These services will provide construction administration and management including construction inspection, construction and startup coordination, reporting, budgeting, scheduling, document tracking, and other related tasks to ensure the City receives a quality product in conformance with Contract Documents. This is a modification to the original contract for the period covering April 2011 through March 2012. The work under this modification will require the firm, Black and Veatch, to continue providing professional construction management services for the OARS Phase I and Phase II projects.
The Construction phase of the OARS project will extend to June 2015. It is expected that construction management services will be required into 2015 to ensure proper project completion. CA/CI services will be required immediately upon contract execution. This contract will have multiple modifications in order to best meet project needs. The cost for this for the 2011 project will be $6,048,867.00.
1.1. Amount of additional funds to be expended: $6,048,867.00
Original Contract Amount: $ 2,663,185.00
Current Modification 1 $ 6,048,867.00
Future Modification 2 (2012) $ 7,875,638.00
Future Modification 3 (2013) $ 7,994,226.00
Future Modification 4 (2014) $ 6,185,975.00
Future Modification 5 (2015) $ 249,423.00
CURRENT PROPOSED TOTAL $31,017,314.00
1.2. Reasons additional goods/services could not be foreseen:
In the original legislation, it was explained that the Department of Public Utilities anticipated requesting additional appropriations to this contract during the remainder of the contract term, through contract modifications duly authorized by City Council. This is a continuation of the anticipated services.
1.3. Reason other procurement processes are not used:
This agreement is part of a multi-year project and this is a planned modification.
1.4. How cost of modification was determined:
The cost was determined by the Construction Management Team using the best knowledge about anticipated work during the time period covered by this Modification, available at this time.
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2. Contract Compliance No.: 43-1833073 | MAJ | Expires: 10/30/2011
This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State's Unresolved Findings for recovery search.
3. Emergency Designation: Emergency designation is not requested.
4. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer within and expend $6,048,867.00 in funds from Sanitary Sewer Build America Bond (B.A.B.s) Fund, Fund 668, and to amend the 2011 Capital Improvements Budget to establish sufficient budget authority for this expenditure for the Division of Sewerage and Drainage.
Title
To authorize the Director of Public Utilities to enter into a planned contract modification with Black and Veatch for professional engineering services for the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Project for the Division of Sewerage and Drainage; to transfer within and expend $6,048,867.00 from the Sanitary Sewer Build America Bond Fund; and to amend the 2011 Capital Improvements Budget . ($6,048,867.00)
Body
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into planned contract modification for professional engineering services with Black and Veatch in the amount of $6,048,867.00 in order to continue to provide engineering services for the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Project; and
WHEREAS, Contract No. EL010729 was authorized by Ordinance No. 0617-2010, as passed on May 24, 2010 for the purposes of authorizing the Director of Public Utilities to enter into a contract for professional engineering services with Black and Veatch in the amount of $2,663,185.00 in order to provide engineering services for the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Project; and
WHEREAS, it is necessary to authorize the transfer within of $6,048,867.00 from the Sanitary Sewer Build America Bond (B.A.B.s) Fund for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary Sewer Build America Bond (B.A.B.s) Fund; and
WHEREAS, it is necessary to amend the 2011 Capital Improvements Budget to provide sufficient authority for increasing a capital project account; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into planned contract modification for professional engineering services with Black and Veatch for the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Project, at the earliest practical date for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract EL010729 for professional engineering services with Black and Veatch, 4016 Townsfair Way, Suite 200, Columbus, Ohio 43219, in order to provide engineering services for the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Project in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer $6,048,867.00 within the Department of Public Utilities Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary Build America Bond (B.A.B.s) Fund, Fund No. 668, Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | change
650704-100002 | OSIS Augmentation and Relief Sewer (OARS), Phase 2 | 668704 | (-$6,048,867.00)
To:
Project No. | Project Name | OCA Code | change
650704-100001 | OSIS Augmentation and Relief Sewer (OARS), Phase 1 | 651704 | (+$6,048,867.00)
Section 3. That the Director of Public Utilities be and hereby is authorized to expend a total of $6,048,867.00 from the Sanitary Sewer Build America Bond (B.A.B.s) Fund into the OSIS Augmentation and Relief Sewer (OARS), Phase 1 Proj. | Fund 668 | Div. 60-05 | Proj. 650704-100001 | 651704 | Object Level Three 6676.
Section 4. That the 2011 Capital Improvements Budget Ordinance 0266-2011 is hereby amended as follows, to provide sufficient budget for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650704-100002 | OSIS Augmentation & Relief Sewer (OARS), Ph 2 | $7,346,378| $1,297,511 | (-$6,048,867)
650704-100001 | OSIS Augmentation and Relief Sewer (OARS), Phase 1| $0 | +$6,048,867| (+$6,048,867)
Section 5. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 6. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.