. .Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish three (3) Universal Term Contracts (UTC) for the option to purchase Sporting Goods and Recreation Supplies with S&S Worldwide Inc., MFAC LLC, and BSN Sports LLC. The Division of Sports is the primary user for sporting equipment. Basketballs, footballs, softball and all other competitive sporting equipment are used to support the Sporting and Youth Sporting divisions at the local recreation centers. The term of the proposed option three (3) contracts would be approximately two (2) years, expiring March 31, 2027, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on February 6, 2025. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.18 relating to competitive bidding (Request for Quotation No. RFQ029444). Three (3) bids were received.
The Purchasing Office is recommending award to the three (3) overall lowest, most responsive, most responsible and best bidders as follows:
S&S Worldwide Inc., CC#000338 expires 1/24/2027, Items# Catalog titled S&S Worldwide Inc., $1.00
BSN Sports LLC, CC# 001662 expires 1/7/2027, Items# Catalog titled BSN Sports Equipment, $1.00
MFAC LLC, CC# 002271, expires 2/13/2027, Items# Catalog titled Everything Track and Field, $1.00
Total Estimated Annual Expenditure: $125,000.00, Division of Sports, the primary user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because the new contracts will need be in place by April 1, 2025 for use by the agency.
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Director of the Finance and Management Department to enter into three (3) Universal Term Contracts for the option to purchase Sporting Goods and Recreation Supplies with S&S Worldwide Inc, MFAC LLC, and BSN Sports LLC; to authorize the expenditure of $3.00; and to declare an emergency. ($3.00).
Body
WHEREAS, the Sporting Goods and Recreation Supplies UTC will provide for the purchase of various types of balls, nets, bases, bats, flags and timing equipment used to support the Sports and Youth Sports division across all recreation centers; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 6, 2025 and selected the three (3) overall lowest, responsive, responsible and best bidders; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Recreation and Parks to ensure the access to sporting goods equipment for all recreation centers by April 1, 2025 in that it is necessary to authorize the Finance and Management Director to immediately enter into three (3) Universal Term Contracts for the option to purchase Sporting Goods and Recreation Supplies, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following three (3) Universal Term Contracts for the option to purchase Sporting Goods and Recreation Supplies in accordance with Request for Quotation RFQ029444 for a term of approximately two years, expiring March 31, 2027, with the option to renew for one (1) additional year, as follows:
S&S Worldwide Inc., Items# Catalog titled S&S Worldwide Inc., $1.00
BSN Sports LLC, Items# Catalog titled BSN Sports Equipment, $1.00
MFAC LLC, Items# Catalog titled Everything Track and Field, $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.