Explanation
Background: This ordinance authorizes the appropriation of $4,100,476.00 from the unappropriated balance in the Recreation and Parks Operating Fund 2285 for the purchase of equipment and to support staff expansions for the Recreation and Parks Department.
This ordinance authorizes the City Auditor to set up a certificate in the amount of $3,781,500.00 for the purchase of equipment for the Recreation and Parks Department. All bids will be obtained and contracts awarded in compliance with the relevant provisions of the Columbus City Code, Chapter 329. This ordinance will set up all of the funding required to enter into contracts with the vendors on an as-needed basis. Competitive bids will be solicited and opened by the Recreation and Parks Department and Purchasing Office, obtained through any current universal term contract, or obtained through any current state term contract as authorized by ordinance number 582-87. Brass tags for equipment to be purchased will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition. The new equipment will replace aging equipment and provide equipment needed for expansions within the Recreation and Parks Department.
The list below outlines the equipment expected to be purchased as soon as possible as a result of this ordinance:
Forestry:
Six (6) Chipper Trucks - Estimated expenditure: $780,000.00
Three (3) Aerial Lift Trucks - Estimated expenditure: $750,000.00
Six (6) Wood Chippers - Estimated expenditure: $510,000.00
One (1) Log Truck - Estimated expenditure: $300,000.00
One (1) Disaster Truck - Estimated expenditure: $300,000.00
One (1) Stump Grinder - Estimated expenditure: $70,000.00
One (1) Skid Steer Loader - Estimated expenditure: $48,000.00
Forestry Estimated Total: $2,758,000.00
Parks:
One (1) - Dump Truck - Estimated expenditure: $200,000.00
One (1) - Skid Steer Mower - Estimated expenditure: $95,000.00
One (1) - Large Mower - Estimated expenditure: $95,000.00
One (1) - Large Equipment Trailer - Estimated expenditure: $40,000.00
Parks Estimated Total: $430,000.00
Golf:
Four (4) Large Golf Course Mowers - Estimated expenditure: $174,500.00
Two (2) Golf Course Sprayers - Estimated expenditure: $85,000.00
Two (2) Utility Vehicles - Estimated expenditure: $55,000.00
Two (2) Golf Course Bunker Rakes - Estimated expenditure: $32,000.00
Golf Estimated Total: $346,500.00
Sports:
Four (1) Pickup Trucks - Estimated expenditure: $120,000.00
Two (2) Utility Vehicles - Estimated expenditure: $45,000.00
Two (2) Seeders - Estimated expenditure: $40,000.00
Two (1) - Large Mowers - Estimated expenditure: $30,000.00
One (1) - Large Deckover Trailer - Estimated expenditure: $12,000.00
Parks Estimated Total: $247,000.00
Equipment Grand Total: $3,781,500.00
A total of $318,976.00 will be appropriated to support staff expansions within the Recreation and Parks Department. These positions directly affect the Department’s ability to develop and deliver services and capital improvement projects throughout the system, directly impacting the community’s desire for accessible, safe, updated, user friendly, and well maintained programming, amenities, facilities, trees, parkland, golf courses, and sports fields.
Emergency Justification: Emergency action is requested in order to have this equipment delivered and available as soon as possible in 2022 and beyond. It has been realized that, due to supply chain concerns impacting equipment globally, some equipment orders are projected to take a year or more to be fulfilled. This ordinance is establishing the funding required for the equipment being purchased and will allow the Recreation and Parks Department to order equipment needed over the next two years, allowing as much equipment to be put into service as soon as possible in the current challenging environment. Equipment will be ordered immediately upon the approval of this ordinance and resulting purchase orders. The staff expansions supported by this ordinance will allow the Department to develop and deliver capital improvement projects in a more efficient manner moving forward, as soon as the positions can be filled.
Benefits to the Public: Amenities, facilities, trees, parkland, golf courses, and sports fields maintained and improved by the Recreation and Parks Department enhance the quality of life of our citizens. The equipment and staff that this ordinance supports will allow for the continued maintenance and improvements of these amenities.
Community Input Issues: The community has expressed a desire for accessible and well-maintained amenities, trees, parks, golf courses, and sports fields.
Area(s) Affected: Citywide (99)
Master Plan Relation: This funding will support the mission of the Recreation and Parks Master Plan by helping to ensure that amenities, facilities, trees, parkland, golf courses, and sports fields remain accessible, safe, updated, user friendly, and well maintained.
Fiscal Impact: This ordinance will increase the Recreation and Parks Operating Fund 2285 balance by $4,100,476.00. $4,100,476.00 is available from the unappropriated monies in the Recreation and Parks Operating Fund 2285.
Title
To authorize the appropriation of $4,100,476.00 from the unappropriated balance in the Recreation and Parks Operating Fund for the purchase of equipment and to support staff expansions for the Recreation and Parks Department; to authorize and direct the City Auditor to set up a certificate in the amount of $3,781,500.00 for the purchase of equipment for the Recreation and Parks Department; to authorize and direct the Director of Recreation and Parks and the Director of Finance and Management, on behalf of the Recreation and Parks Department, to enter into various contracts for the purchase of equipment; to authorize the expenditure of $4,100,476.00 from the Recreation and Parks Operating Fund; and to declare an emergency. ($4,100,476.00)
Body
WHEREAS, it is necessary to authorize the appropriation of $4,100,476.00 from the unappropriated balance in the Recreation and Parks Operating Fund 2285 for the purchase of equipment and to support staff expansions for the Recreation and Parks Department; and
WHEREAS, it is necessary that the City Auditor set up a certificate in the amount of $3,781,500.00 for the purchase of equipment for the Recreation and Parks Department; and
WHEREAS, it is necessary that the Director of Finance and Management enter into various contracts for the purchase of equipment on behalf of the Recreation and Parks Department; and
WHEREAS, the Purchasing Office will solicit competitive bids to acquire various equipment for the Recreation and Parks Department in accordance with the relevant provisions of the Columbus City Code, Chapter 329 or use State Term Contracts authorized per Ordinance No. 582-87; and
WHEREAS, brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition;
WHEREAS, funding is budgeted and available from within the Recreation and Parks Operating Fund 2285 to meet the financial obligations of these various expenditures; and
WHEREAS, it is necessary to authorize the expenditure of $4,100,476.00 from the Recreation and Parks Operating Fund 2285; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the purchase of this equipment in order to have it delivered and available as soon as possible in 2022 and beyond, all for the preservation of public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies in the Recreation and Parks Operating Fund 2285, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2022, the sum of $4,100,476.00 is appropriated to the Recreation and Parks Department, Department 5101, per the accounting codes in the attachment to this ordinance.
SECTION 2. That the City Auditor is hereby authorized to set up a certificate in the amount of $3,781,500.00 for the purchase of equipment for the Recreation and Parks Department.
SECTION 3. That the Director of Recreation and Parks and the Director of Finance and Management are hereby authorized to enter into contracts for the purchase of equipment on behalf of the Recreation and Parks Department in accordance with the relevant provisions of the Columbus City Code Chapter 329 or using State Term Contracts authorized per ordinance number 582-87.
SECTION 4. That the brass tags for equipment to be replaced will be submitted to the Division of Fleet Management, and all specifications for equipment to be purchased and brass tagged will be approved by the Division of Fleet Management prior to acquisition.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That the expenditure of $4,100,476.00 or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Operating Fund 2285 per the accounting codes in the attachment to this ordinance.
SECTION 9. That this Council hereby recognizes that this ordinance does not identify specific contractors or vendors for the expenditure purposes authorized herein and hereby delegates sole and final contracting decisions relative to the determination of lowest, best, most responsive and most responsible vendor(s), pursuant to city code, to the Director of Finance and Management and the Director of Recreation and Parks.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.