Explanation
Background: To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with various previously established Universal Term Contracts for parts on behalf of the Facilities Management Division; to authorize the transfer and expenditure of $250,000.00 within the general fund; and to declare an emergency. ($250,000.00)
The Pittsburg Paints Co. Vendor #001964
PA006875 – Paints, Primers & Finishers UTC - expires 10/31/2026
Allied Supply Company Inc., Vendor # 004136
PA007714- HVAC Service UTC - expires 03/31/2026
Motorola Solutions, Inc. Vendor # 007169
PA005455 - Two Way Radios UTC expires 04/30/2026
WW Grainger Inc. Vendor # 007170
PA006500 - Plumbing Supplies UTC - expires 04/30/2026
PA006542 - Hand Tools - UTC expires 05/31/2026
PA006578 - Small Electrics - UTC expires 05/31/2026
PA007201 - Batteries - UTC expires 04/30/2027
PA007327 - Personal Safety - UTC expires 06/30/2026
PA007395 - Hardware & Fittings UTC expires 06/30/2026
PA007904 - Lighting - UTC expires 06/30/2028
Fastenal Company, Vendor # 007823
PA007393- Hardware & Fittings UTC - expires 06/30/2026
Ferrellgas, L.P. Vendor #008029
PA007319 - Liquified Petroleum Gas - expires 06/30/2026
Genuine Auto Parts, Vendor# 009445
PA006972 - Transportation Components & Systems - expires 02/28/2026
Consolidated Electric Distributors, Inc. Vendor# 010270
PA005769 - Lamps & Lightbulbs - expires 03/31/2026
Bear Environmental LLC - Vendor# 012276
PA006930 - Hazardous Waste Disposal - expires 09/30/2025
Westwater Holdings LLC - Vendor# 040637
PA006501 - Plumbing Fixtures - expires 04/30/2026
Key-4 Supply,oInc. - Vendor# 049181
PA007406 - Office Supplies - expires 07/31/2026
Emergency Designation: Emergency action is requested so that purchase orders can be established as quickly as possible to ensure an uninterrupted continuation of services to ensure the upkeep of various City buildings.
Fiscal Impact: This ordinance authorizes the transfer of $250,000.00 within the General Fund.
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with various previously established Universal Term Contracts for parts on behalf of the Facilities Management Division; to authorize the transfer and expenditure of $250,000.00 from the general fund; and to declare an emergency. ($250,000.00)
Body
WHEREAS, the Facilities Management Division has a need for a variety of parts needed for maintenance and services including HVAC, electrical, plumbing, and others; and
WHEREAS, various Universal Term Contracts (UTC) have been established through the formal competitive bidding process of the Purchasing Office for repair and maintenance services; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the various Universal Term Contract Purchase Agreements in the amount of 250,000.00; and
WHEREAS, it is necessary to authorize the expenditure of $250,000.00 from the General Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management Department in that it is immediately necessary to authorize the Director to establish various purchase orders for parts, allowing for timely maintenance, repair, and general upkeep of various City buildings and to ensure an uninterrupted continuation of services to ensure the safety and upkeep of various City buildings, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to associate all General Budget Reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement, per the terms and conditions of all Universal Term Contracts for parts. Current vendors are as follows:
The Pittsburg Paints Co. Vendor #001964
PA006875 – Paints, Primers & Finishers UTC - expires 10/31/2026
Allied Supply Company Inc., Vendor # 004136
PA007714- HVAC Service UTC - expires 03/31/2026
Motorola Solutions, Vendor # 007169
PA005455 - Two Way Radios UTC expires 04/30/2026
WW Grainger Inc. Vendor # 007170
PA006500 - Plumbing Supplies UTC - expires 04/30/2026
PA006542 - Hand Tools - UTC expires 05/31/2026
PA006578 - Small Electrics - UTC expires 05/31/2026
PA007201 - Batteries - UTC expires 04/30/2027
PA007327 - Personal Safety - UTC expires 06/30/2026
PA007395- Hardware & Fittings UTC expires 06/30/2026
PA007904 _ Lighting - UTC expires 06/30/2028
Fastenal Company, Vendor # 007823
PA007393- Hardware & Fittings UTC - expires 06/30/2026
Ferrellgas, Vendor #008029
PA007319 - Liquified Petroleum Gas - expires 06/30/2026
Genuine Auto Parts, Vendor# 009445
PA006972 - Transportation Components & Systems - expires 02/28/2026
Consolidated Electric Distributers Inc. Vendor# 010270
PA005769 - Lamps & Lightbulbs - expires 03/31/2026
Bear Environmental LLC - Vendor# 012276
PA006930 - Hazardous Waste Disposal - expires 09/30/2025
Westwater Holdings LLC - Vendor# 040637
PA006501 - Plumbing Fixtures - expires 04/30/2026
Key 4 Supply Inc. - Vendor# 049191
PA007406 - Office Supplies - expires 07/31/2026
SECTION 2. That for the purpose stated in Section 1, the transfer of $250,000.00 and expenditure of $250,000.00, is hereby authorized within the General Fund 1000 from Object Class 03 to Object Class 02 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing sections shall be paid upon order of the Director of Finance and Management and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.