Explanation
1. BACKGROUND
This legislation authorizes the Finance and Management Director to establish purchase orders for the Division of Planning and Operations to purchase 6 vehicles. These vehicles will replace 6 older vehicles that have high mileage and significant maintenance costs. These needs include 1 Ford Fusion 4-door passenger car, 1 Ford Ranger ½ ton pickup, and 4 Ford F350 1 ton pickups.
The Ford Fusion being purchased is flex fuel capable, meaning that it can use E85 (ethanol), which is priced less per gallon than gasoline and burns fewer carbon emissions.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Ricart Ford and 32 Ford Mercury.
2. BID INFORMATION
All vehicles will be purchased in accordance with Universal Term Contracts (UTCs) as established by the Purchasing Office via the following Solicitations
SA003417, Contract #FL004540 for (1) Ford Fusion from Ricart Ford
SA003416, Contract #FL004524 for (1) Ford Ranger from Ricart Ford
SA003416, Contract #FL004525 for (4) Ford F350 1-Ton Pickups from 32 Ford-Mercury
3. CONTRACT COMPLIANCE
Ricart Ford's Contract Compliance number is 311282546 and it expires 10/23/10, Majority
32 Ford Mercury, Inc.'s Contract Compliance number is 311285506 and it expires 10/14/10, Minority
4. EMERGENCY DESIGNATION
Emergency Action is requested so that the purchase orders for these vehicles can be issued as soon as possible in order to meet the manufacturer's order cutoff deadlines.
5. FISCAL IMPACT: Funding for these vehicles is available within the Division of Planning and Operations 2010 Operating Budget in the Street Construction Maintenance and Repair Fund. This ordinance authorizes the appropriation and expenditure of $146,452.00 for (1) Ford Fusion for $17,280.00; (1) Ford Ranger for $18,440.00; and (4) Ford 350s for $27,683 each totaling $110,732.00. The total for all 6 vehicles is $146,452.00.
Title
To authorize the Finance and Management Director to establish purchase orders with Ricart Ford and 32 Ford Mercury, Inc. for the purchase of vehicles for the Division of Planning and Operations per the terms and conditions of citywide Universal Term Contracts, to authorize the appropriation and expenditure of $146,452.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($146,452.00)
Body
WHEREAS, the Departments of Public Service has a need to replace vehicles that have high mileage and significant maintenance costs; and
WHEREAS, monies are budgeted for vehicle replacements within the Division of Planning and Operations Operating Budget; and
WHEREAS, it is necessary to appropriate funds to provide sufficient authority for this purchase; and
WHEREAS, bids were taken for these vehicles via SA003417 / FL004540 and SA003416/ FL004524 and FL004525; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is immediately necessary to authorize the Finance and Management Director to issue purchase orders for vehicles for the Department of Public Service, Division of Planning and Operations in order to meet the manufacturer's order cutoff deadlines, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance and Management Director be authorized to issue a purchase order in the amount of $35,720.00 to Ricart Ford, 4255 South Hamilton Road, Columbus, OH 43227, per the terms and conditions of the following Universal Term Contracts:
FL004540 - for one Ford Fusion ($17,280.00)
FL004524 - for on Ford Ranger ($18,440.00)
Section 2. That the Director of Finance and Management be authorized to issue a purchase order in the amount of $110,732 to 32 Ford Mercury, Inc., 610 West Main Street, Batavia, OH 45103, per the terms and conditions of Universal Term Contract FL004525
for four Ford F-350 pickup trucks ($110,732)
Section 3. That for the purpose of purchasing these vehicles the appropriation of funds in the amount of $146,452.00 be and is hereby authorized as follows from the Street Construction Maintenance and Repair Fund, Fund 265:
Dept.-Div. / Fund / OCA / OL 3 Code
59-11 / 265 / 591117 / 6650
Section 4. That the expenditure of $146,452.00 or so much thereof as may be necessary, be authorized from funds available within the Division of Planning and Operations Street Construction Maintenance and Repair Fund vehicle allocation; Dept.-Div. No. 59-11; Fund 265; OCA Code 591117; OL3 Code 6650.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.