Explanation
This ordinance authorizes the Finance and Management Director to modify contract FL005233 with Midwest Medical Supply Co., LLC and contract FL005301 with Bound Tree Medical, LLC. An award was made for group 6 of solicitation SA004343 Miscellaneous Medical Supplies Universal Term Contract. After legislation was passed, Moore Medical has been unable to complete this contract due to errors on their part. Therefore the Purchasing Offices desires to award group 6 to Midwest Medical, the next lowest bidder. This award would be accomplished through a modification of contract FL005233.
Additionally, awards were made on solicitation SA004434 Purchase of Pharmaceuticals Universal Term Contract to vendors SBH Medical and Remedy Repack. These vendors have been unable to deliver the awarded items according to the terms of the contracts. Since these items are critical to the operations of the Columbus EMS operations, the Purchasing Office therefore desires to modify contract FL005301 with Bound Tree Medical, the next lowest bidder, to include items 1-17,24,25,27-29 and 31, as previously awarded to SBH Medical and Remedy Repack.
Midwest Medical Supply Co, LLC CC#431741196 (expires 4-25-2014)
Bound Tree Medical LLC CC#311739487 (expires 5-10-2013)
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because the need for these products is immediate and ongoing and the originally awarded vendors are unable to deliver these products according to the terms of the contracts.
Fiscal Impact: This is a modification of contracts already in place and no addition funds are required.
Title
To authorize the Finance and Management Director to modify contracts for the miscellaneous medical supplies UTC with Midwest Medical Supply Co, LLC and for the purchase of pharmaceuticals UTC with Bound Tree Medical LLC; and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on May 3, 2012 (SA004343)and on June 21, 2012 (SA004434) selected the lowest responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the purchase of Miscellaneous Medical Supplies and Pharmaceuticals: and
WHEREAS, these Medical Supplies and Pharmaceuticals are necessary to allow the various City Division of Fire, EMS to efficiently maintain their supply chain and service to the public; and
WHEREAS, The original awardees are unable to fulfill the terms of their contracts and the following vendors are the next lowest bidders and are able to fulfill these needs: and
WHEREAS, these contract will be in effect to and including June 30, 2015, with the option to extend for One (1) additional year subject to mutual agreement of both parties; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire in that it is immediately necessary to modify contracts FL005233 and FL005301 contract for the option to purchase Miscellaneous Medical Supplies and Pharmaceuticals, so that City EMS operations may continue uninterrupted thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to modify the following contracts in accordance with Solicitations No. SA004434 and SA004343 as follows:
Midwest Medical Supply Company, LLC. Add Group 6 (Miscellaneous Medical Supplies)
Bound Tree Medical, LLC Add Items 1,2,3,5,6,7,8,9,10,11,12,15,16,17,24,25,27,28. 29 and 31 (Purchase of Pharmaceuticals)
SECTION 2. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.