Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to issue a purchase order for year 2 of the Collection Services of Yard Waste & Recyclables Contract with Rumpke of Ohio, Inc., in the amount of $5,960,862.44 and to authorize the Director to execute a contract modification to clarify some terms and conditions of the contract. Clarifications include, but are not limited to: delete the requirement of the Delinquent Personal Property Tax Affidavit, clarify bond requirement, and adjust reporting requirements.
In July of 2011 a bid was issued for collection services of yard waste and recyclables. Ordinance 0088-2012 authorized the Director of Public Service to execute a 5-year contract for yard waste and recyclables collection services. The contract started April 2, 2012, and ends March 31, 2017. The amount to be expended for these services over the course of the 5-year contract is as follows:
Year one amount: $5,740,678.26 (Ord. 0088-2012, EL012445)
Year two amount: $5,960,862.44
Total contract amount through year 2: $11,701,540.70
Amount over 5 years: $30,115,293.98
The City was divided into five zones and the new yard waste and recyclables program was rolled out to one zone at a time. During each zone's rollout the single-family households were assigned a 64-gallon blue recycling container, given literature about the program, and given instructions on how to participate. Blue recycling containers have been assigned to approximately 191,000 households. As each zone came into the program, yard waste collection in that zone changed from weekly to every-other-week, and recyclables service was implemented every-other-week (during the week yard waste was not collected). All phases have been completed and the program has been implemented citywide. Street-side collection of yard waste and residential recyclables is now available to all single-family households.
Landfill diversion requirements are established by Ohio Revised Code. This program is necessary to segregate collection of yard waste and recyclables from the regular waste stream, extending the life of the landfill operated by the Solid Waste Authority of Central Ohio (SWACO).
Searches in the System for Award Management and the State of Ohio's Findings for Recovery List produced no findings against Rumpke of Ohio, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for Rumpke of Ohio, Inc., is 311617611 and expires 01/09/2014.
3. FISCAL IMPACT
The Division of Refuse Collection 2013 General Fund budget includes the $5,960,862.44 for the cost of the second year of the contract.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent a lapse in the contract and to allow the continuation of the service.
Title
To authorize the Director of Public Service to issue a purchase order for $5,960,682.44 from the General Fund to Rumpke of Ohio, Inc., to pay for year two of a five-year contract for yard waste and recycling collection services; to authorize the Director to execute a contract modification; and to declare an emergency. ($5,960,682.44)
Body
WHEREAS, the City of Columbus provides Columbus residents with street-side collection of yard waste and recyclables; and
WHEREAS, a five-year contract to perform these services was awarded to Rumpke of Ohio, Inc.; and
WHEREAS, year one of the contract was just completed and year two is beginning; and
WHEREAS, $5,960,682.44 is needed to pay for year two of the contract and has been included in the Division of Refuse Collection's 2013 General Fund budget; and
WHEREAS, landfill diversion requirements are established by Ohio Revised Code and this program will extend the life of the landfill operated by the Solid Waste Authority of Central Ohio (SWACO); and
WHEREAS, the Director and Rumpke need to clarify some contract terms and conditions; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Refuse Collection Division, in that it is immediately necessary to clarify some terms and conditions and issue this purchase order to prevent a lapse in the contract and to allow the continuation of the service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to issue a purchase order for $5,960,862.44 to and execute a contract modifications with Rumpke of Ohio, Inc., 10795 Hughes Road, Cincinnati, Ohio, 45251, to pay for the second year of the Collection Services of Yard Waste & Recyclables Contract.
SECTION 2. The sum of $5,960,862.44 be and hereby is authorized to be expended from Fund 010, the General Fund, Department Number 59-02, Division of Refuse Collection, Object Level One Code 03, Object Level Three Code 3336, OCA Code 593566.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.