Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Design Group, Inc. for professional services for the design of the new John R. Maloney Health Center. The new health center will provide medical care to area residents.
The former health center was demolished due to significant structural problems. After inspection by the Building Services Division, it was determined the building should be vacated as the cost to repair the building would be too cost prohibitive. The evacuation occurred in late August 2006. The health center was moved into a leased space at 3781 South High St. The new health center will be located on or adjacent to the site of the former facility on the west side of Parsons Avenue between Innis and Barthman Avenues.
The design of the new John Maloney Health Center is to include: a 20,000 square foot two story building of which will house medical offices for clinical function, the Columbus Neighborhood Health Centers business offices, and the Neighborhood Pride Center Office. This building will utilize LEED components and be certified to a silver rated level per the United States Green Building Council.
The Office of Construction Management solicited Requests for Proposals, due on May 26, 2010. The City received twelve (12) proposals from the following firms (0 FBE, 2 ^MBE): Design Group, Inc., ^Harris Design Group, Phil Markwood, JL Bender, Architect Allnc., ^Moody Nolan, Karlsberger, FCM/Addis, Andrews Architects, Jest Jones, Braun & Steidl Architects, Inc., and Star Consulting.
Emergency action is requested so that work may begin as quickly as possible to improve health services on the south side of the City.
Design Group, Inc. Contract Compliance No. 31-0810142 , expiration date June 30, 2012.
Fiscal Impact: This project is funded in the 2010 Capital Improvements Budget. However, bonds have yet to be sold for the whole project, necessitating a certification of $675,000.00 against the Special Income Tax Fund. Upon sale of the bonds, this will be reimbursed. This legislation authorizes the expenditure of $675,000.00 or so much as may be necessary for this purpose.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Design Group, Inc. for professional services for the construction of the new John Maloney Health Center; to authorize and direct the City Auditor to transfer $675,000.00 from the Special Income Tax Fund to the Health General Obligations Bond Fund; to authorize the appropriation of said funds to the Health General Obligations Bond Fund; and to authorize the expenditure of $675,000.00 from the Health General Obligations Bond Fund; and to declare an emergency. ($675,000.00)
Body
WHEREAS, it is necessary to contract with an engineering firm for professional services for the construction of the new John Maloney Health Center; and
WHEREAS, Request for Proposals were solicited for professional services for the construction of the new John Maloney Health Center; and
WHEREAS, the Office of Construction Management recommends the Design Group, Inc., as the most responsive and responsible and best bidder; and
WHEREAS, it is necessary to transfer funds from the Special Income Tax Fund to the this project; and
WHEREAS, the City will sell notes or bonds to fund this project and will reimburse the Special Income Tax Fund; and
WHEREAS, this transfer should be considered as a temporary funding method; and
WHEREAS, the aggregate principal amount of obligations the City will issue to finance this contract is presently not to exceed $675,000.00; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as define in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the project described in this ordinance (the "Project"); and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with Design Group, Inc. for professional services for the construction of the new John Maloney Health Center so that work may begin as quickly as possible to improve health services on the south side of the City, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with Design Group, Inc. for professional services for the construction of the new John Maloney Health Center.
SECTION 2. The sum of $675,000.00 be and is hereby appropriated from the unappropriated balance of the Special Income Tax Fund, Fund 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010 to the City Auditor, Department 22-01, Object Level One 10, OCA Code 902023, Object Level Three 5502.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the Health General Obligations Bond Fund 706, at such time as is deemed necessary by the City Auditor, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That the amount of $675,000.00, is hereby transferred and appropriated to the Health General Obligations Bond Fund 706, project 570030-100110, Object Level One 06, OCA Code 763010, Object Level Three 6620.
SECTION 5. That upon obtaining other funds for professional services for the construction of the new John Maloney Health Center, the City Auditor is hereby authorized an directed to repay the Special Income Tax Fund the amount transferred in SECTION 3.
SECTION 6. That the City Auditor is authorized to establish proper accounting project numbers and to make any accounting changes to revise the funding source for any contract or contract modification associated with the expenditure of funds transferred in SECTION 3 above.
SECTION 7. That the City intends this ordinance constitute an "official intent" for purposes of Section 1.150-2(e) of the Treasury Regulations, and that the City reasonably expects to reimburse itself for certain Original Expenditures incurred with respect to the Project from the proceeds of obligations to be issued by the City in a principal amount currently estimated to be $40,000.00 (the "Obligations").
The City intends to make a reimbursement allocation on its books for the Original Expenditures not later than eighteen (18) months following the latter to occur of the date of the Original Expenditure to be reimbursed or the date the Project for which such Original Expenditures were made is "placed in service" within the meaning of the Treasury Regulations Section 1.150-2(c). Upon the issuance of the Obligations, the proceeds of such Obligations shall be used to reimburse the fund from which the advance for costs of the Project will be made.
SECTION 8. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 9. That the expenditure of $675,000.00, or so much thereof as my be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 706
Project: 570030-100110
OCA Code: 763010
Object Level: 06
Object Level 3: 6681
Amount $675,000.00
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contract or contract modifications associated with this ordinance.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same. That this ordinance shall take effect from and after the earliest period allowed by law.