Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with S.G. Loewendick and Sons, Inc. for the Facility Demolition 2024 Project. The contract amount is $189,700.00, with a contingency of $20,000.00, for a total of $209,700.00 being authorized by this ordinance.
This project is for the demolition of abandoned buildings, parking lots, and miscellaneous debris located on recent property acquisitions. The buildings have structural and safety issues, requiring them to be demolished. The properties involved are the West Broad Missionary Chapel located at 1245 W. Broad, 2661 Sunbury Road, and the Sawmill Road Nature Preserve at Summit View Road. These property acquisitions were funded in part by Ohio Public Works Commission (OPWC) Clean Ohio Grants. The related grant agreements state that site improvements, include the demolition of the abandoned items on these properties, as being eligible for reimbursement through the grant.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Proposals were advertised to firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RSFQ) process, in accordance with City Code Section 329, on October 9, 2024 and received by the Recreation and Parks Department on November 5, 2024. Request for proposals were received by the following companies:
ProCon Professional Construction Service Inc (MAJ)
S.G. Loewendick and Sons, Inc. (MAJ)
Watson General Contracting (MAJ)
Baumann Enterprises, Inc. (MAJ)
MLS Construction Services LLC (MAJ)
Sehlhorst Equipment Services LLC (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended S.G. Loewendick and Sons, Inc. be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline and project approach.
As part of their bid, S.G. Loewendick and Sons, Inc., has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
VSG Trucking (MBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
S.G. Loewendick and Sons, Inc.
2877 Jackson Pike
Grove City, Ohio 43123
Joey Loewendick (614) 539-2582
Contract Compliance Number: 006131
Contract Compliance Expiration Date: November 27, 2026
Emergency Justification: Emergency action is requested due to structural and safety issues with the buildings, requiring them to be demolished as soon as possible to prevent homeless in these areas from inhabiting the unsafe structures.
Benefits to the Public: This project will remove unsafe structures, improving safety for the public. It will also allow space for the construction of new facilities in the future, creating opportunities for new programming.
Community Input/Issues: The determination to demolish these structures was made by Columbus Recreation and Parks staff. There will be opportunities for community input for new construction and programming, which will be part of future projects.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to ensure that the parks and facilities remain accessible, safe, updated, and user friendly.
Fiscal Impact: $209,700.00 is budgeted and available from within the Recreation and Parks Special Purpose Fund 2223, Subfund 222347 and Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with S.G. Loewendick and Sons, Inc. for the Facility Demolition 2024 Project; to authorize the transfer of $35,843.08 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2024 Capital Improvements Budget; to authorize the expenditure of $209,700.00 from the Recreation and Parks Special Purpose Fund and Voted Bond Fund; and to declare an emergency. ($209,700.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with S.G. Loewendick and Sons, Inc. for the Facility Demolition 2024 Project; and
WHEREAS, it is necessary to authorize the transfer of $35,843.08 within the Recreation and Parks Voted Bond Fund; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $209,700.00 from the Recreation and Parks Special Purpose Fund 2223, Subfund 222347 and Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with S.G. Loewendick and Sons, Inc. due to structural and safety issues with the buildings, requiring them to be demolished as soon as possible to prevent homeless in these areas from inhabiting the unsafe structures, all for the immediate preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract S.G. Loewendick and Sons, Inc. for the Facility Demolition 2024 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $35,843.08 or so much thereof as may be needed, is hereby authorized between projects within the Voted Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects:
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P510931-513000 / OPWC - Alum Creek Preservation - Sunbury, Agler Road Grant Match (Voted Carryover) / $252,200 / $0 / $99,857 / $352,057 / $99,857 (to match cash)
Fund 7702 / P513014-100000 / West Franklinton West Broad Greenspaces Acquisition (Voted Carryover) / $269,000 / $269,000 / ($35,843) / $233,157 / $233,157
Fund 7702 / P510927-513000 / OPWC - West Franklinton Greenspace Grant Match (Voted Carryover) / $327,000 / $37,000 / $35,843 / $362,843 / $72,843
SECTION 7. That for the purpose stated in Section 1, the expenditure of $209,700.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Special Purpose Fund 2223, Subfund 222347 and Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance, for the reasons stated in the preamble, which are made a part of this ordinance and fully incorporated for reference as if rewritten, is declared to be an emergency measure and shall take effect and be in force from and after this ordinance’s passage and approval by the Mayor or ten (10) days after its adoption if the Mayor neither approves nor vetoes this ordinance.