Explanation
BACKGROUND: This ordinance is for the creation of a Universal Term Contract for the option to Purchase Laboratory, Industrial and Specialty Gases for use on an as needed basis by various City departments. These gases are necessary to maintain the daily operations of various City laboratories and shops. The term of the proposed option contracts would be through November 30, 2015 with the option to extend subject to mutual agreement for One (1) year. The Purchasing Office opened formal bids on April 25, 2013.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004904). Forty Eight (48) bids were solicited: (MBR-1: F1-1). Two (2) bids were received.
The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
DeLille Oxygen Company.CC#310682727 (expires 7-9-2014)
Total Estimated Annual Expenditure: $90,000.00.
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency to maintain uninterrupted service because the current contract is set to expire on June 30, 2013 and without emergency action the ability of the City to maintain the operations of their various laboratories will be reduced.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. The Various Divisions will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to contract for the option to purchase Laboratory, Industrial and Specialty Gases on an as needed basis; to authorize the expenditure of $1.00 dollar from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 25, 2013 and selected the lowest responsive, responsible and best bidder; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for the Purchase of Laboratory, Industrial and Specialty gases, and
WHEREAS, these Laboratory, Industrial and Specialty gases are necessary to allow for the maintenance of operations of the City's various Laboratories, and Shops, and
WHEREAS, the contracts will be in effect for two (2) years to and including November 30, 2015, with the option to extend for One (1) additional year subject to mutual agreement of both parties; and
WHEREAS, an emergency exists in the usual daily operation of the various City agencies in that it is immediately necessary to enter into a contract for the option to Purchase Laboratory, Industrial and Specialty Gases , thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following contract for the option to Purchase Laboratory, Industrial and Specialty Gases on an as needed basis for the term ending November 30, 2015 with the option to extend subject to mutual agreement for One (1) year in accordance with Solicitation No. SA004904 as follows:
DeLille Oxygen Company. All Items: Amount $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
Section 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.