Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional engineering design services for the Department of Technology, 1601 Arlingate Lane HVAC System, Phase II renovation and fire suppression system upgrade. Ordinance No. 2163-2006, passed by City Council on December 11, 2006 authorized the original contract with Advanced Engineering Consultants, Ltd. for engineering plans and bid specifications for the evaluation of the computer center's HVAC system. Ordinance No. 1684-2007, passed November 5, 2007 authorized a modification to the contract for additional engineering, consulting, and construction management services necessary for the HVAC and fire suppressant systems.
The requested services are for design services necessary to provide a complete set of bid documents for the Department of Technology's HVAC System Phase II renovation and fire suppression system upgrade. Advanced Engineering Consultants, Ltd. has institutional knowledge of the project and produced the original design plans. It is practical and cost effective for the coordination and continuity of the project to use Advanced Engineering Consultants, Ltd. on the design modifications. Selecting another architect at his point would lead to duplicated work and possibly mistakes. Therefore, it would not be in the best interests of the City to solicit qualifications from any other firm for these professional services.
Fiscal Impact: The original contract amount was $50,000.00. The first modification was in the amount of $46,700.00. The cost of this modification is $44,600.00. The total cost of this contract is $141,300.00. Funding is available in the Information Services Capital Improvement Fund.
Advanced Engineering Consultants Contract Compliance No. 31-1612308; expiration date June 16, 2010.
Title
To authorize the Finance and Management Director to modify a professional services contract on behalf of the Office of Construction Management with Advanced Engineering Consultants, Ltd. for professional engineering design services for the Department of Technology, 1601 Arlingate Lane, HVAC System Phase II renovation and fire suppression system upgrade; and to authorize the expenditure of $44,600.00 from the Information Services Capital Improvement Fund. ($44,600.00)
Body
WHEREAS, Ordinance No. 2163-2006, passed by City Council on December 11, 2006 authorized the original contract with Advanced Engineering Consultants, Ltd. for engineering plans and bid specifications for the evaluation of the Department of Technology's HVAC system and Ordinance No. 1684-2007, passed November 27, 2007 authorized a modification to the contract for additional engineering, consulting, and construction management services necessary for the HVAC and fire suppressant systems; and
WHEREAS, it is necessary to modify the contract with Advanced Engineering Consultants, Ltd. for professional engineering design services for the City Data Center HVAC System Phase II renovation and fire suppression system upgrade; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract with Advanced Engineering Consultants, Ltd. for professional engineering design services for the City Data Center, 1601 Arlingate Lane, HVAC System Phase II renovation and fire suppression system upgrade.
SECTION 2. That the expenditure of $44,600.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Dept/Div: 47-02
Fund: 514
SubFund: 002
Project Number: 470036-100000
OCA Code: 470036
Obj Level 1: 06
Obj Level 3: 6620
Amount: $44,600.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.