Explanation
The Director of Public Utilities entered into a contract with The Righter Company, Inc. to provide Specialty Maintenance Crafts for various Divisions of the Department of Public Utilities, FEM Project No. 0101.4. This Modification #6 is to add additional funding for repairs at various locations of the Division of Sewerage and Drainage and the Division of Water.
The Department of Public Utilities advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329 (SA004059). Seventy one (71) vendors (62 MAJ, 9 MBE, 0 FBE) were solicited and one (1) proposal (1 MAJ), from The Righter Company, Inc., was received on August 24, 2011. The proposal was reviewed based on quality and feasibility and The Righter Company, Inc. was determined to be qualified to provide the services for the Specialty Maintenance Crafts project, for which the Division Administrator has concurred. The original contract was for a period of one year with two (2) one year renewal options on a year to year basis upon mutual agreement, availability of funding and Columbus City Council approval. The Department of Public Utilities utilized the second extension option as part of Ordinance #2089-2013. This is the 3rd year of a three (3) year contract. The contract will expire on December 1, 2014.
Additional funding for the Division of Sewerage and Drainage is required to complete some previously authorized work tasks due to unforeseen issues.
1. RFP to renovate security system for the Southerly Waste Water Treatment Plant (SWWTP) did not include electrical power to the doors with panic bars. These doors require electrification to provide a mechanical means to maneuver the bar and unlatch the closing mechanism once the door is placed on the key card/ security system.
2. RFP for SWWTP Gate Operators, during field investigations of the security system it was determined that the gate operators had failed and needed to be replaced.
3. RFP for SWWTP CMT Trailer Demobilization had additional hauling costs due to the amount of broken and corroded field furnishings that was not anticipated or uncovered until the documentation was relocated to SMOC. The relocation of our Construction Management Group to Jackson Pike Waste Water Treatment Plant included unforeseen costs to make the offices tolerable. These items were necessary repair of waterlines, toilet repairs, roof repairs, door repairs, and handrails.
Additional funding is required for roof repair of two areas of the Sewer Maintenance Operations Center Facility (SMOC) that are currently leaking and need repair prior to the winter season. One area is above the sleeping quarters of the firefighters housed on the second floor and the other area is above occupied office space.
Additional funding for the Division of Water is required to complete repairs to a large air compressor at the Parsons Avenue Water Plant (PAWP). This compressor is one of two used to move lime and soda ash from the outdoor storage silos to the inside day bins above the actual lime and soda feeders. The two compressors are a run one with a standby set-up. When the Plant transports they use one of the compressors so the very near term does not present a dire situation, but one of them runs for some number of hours nearly every day of the week. Both compressors are of the same late 1970s vintage and if the second compressor fails, the Plant will be limited to direct unloading which puts additional limitations on the plant operations flexibility.
As the Plant staff disassembled the inoperable compressor it was determined that the necessary overhaul is beyond the current manpower availability and will likely require an unpredictable list of obsolete parts that the vendor can obtain faster than the City could to get this compressor back in operation without unnecessary delays.
SUPPLIER: The Righter Company, Inc. (310889208) Expires 1/7/2015
The Righter Company, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 6 is $153,800.00 for the Division of Sewerage and Drainage, and $20,000.00 for the Division of Water, for a total contract modification amount of ADD $173,800.00. Total contract amount including this modification is $2,082,811.00.
2. Reason additional funds were not foreseen: The need for additional funding was unknown at the time of the original contract. This legislation is to encumber the funds necessary to complete work for the Department of Public Utilities at various facilities of the Division of Sewerage and Drainage, and, at the Parsons Avenue Water Treatment Plant.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The Department of Public Utilities and The Righter Company, Inc. negotiated the cost of the additional work.
EMERGENCY: Emergency designation is requested for this modification to allow for the expedient repair of equipment and facilities as to avoid interruption of service delivery and to preserve the public safety.
FISCAL IMPACT: There is sufficient budget authority within the Sewerage System Operating Fund and the Water Operating Fund for these expenditures. The contract amount will be utilized to provide services under this contract for DOSD and DOW facilities.
$251,485.04 has been spent to date in 2013
$325,736.64 was spent in 2012
Title
To authorize the Director of Public Utilities to enter into a modification of the Specialty Maintenance Crafts Services contract with The Righter Company, Inc., for the Department of Public Utilities, to authorize the expenditure of $153,800.00 from the Sewerage System Operating Fund and $20,000.00 from the Water Operating Fund, and to declare an emergency. ($173,800.00)
Body
WHEREAS, The Department of Public Utilities has a contract with The Righter Company, Inc. for Specialty Maintenance Crafts services, FEM Project No. 0101.4; and
WHEREAS, The Department of Public Utilities wishes to modify and increase EL012263 with The Righter Company, Inc. for Specialty Maintenance Crafts services to provide additional funding necessary for 2013; and
WHEREAS, the vendor has agreed to modify and increase EL012263 at current prices and conditions, and it is in the best interest of the City to exercise this option; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with The Righter Company, Inc. so as to not impact the daily operation of services provided by the Department of Public Utilities thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and increase Contract No. EL012263 with the Righter Company, Inc., for Specialty Maintenance Crafts Services for the various Divisions of the Department of Public Utilities, FEM Project No. 0101.4, in accordance with the terms and conditions on file in the office of the Division of Sewerage and Drainage. Total amount of modification No. 6 is ADD $173,800.00. Total contract amount including this modification is $2,082,811.00.
SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.
SECTION 3. That the expenditure of $153,800.00, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract, as follows:
OCA: 605378
Object Level 1: 03
Object Level 3: 3372
SECTION 4. That the expenditure of $20,000.00, or so much thereof as may be needed, be and the same hereby is authorized from the Water Operating Fund, Fund 600, Department 60-09, to pay the cost of this contract, as follows:
OCA: 602540
Object Level 1: 03
Object Level 3: 3372
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.