Explanation
1. BACKGROUND
This ordinance authorizes the City Auditor to transfer funds between object levels within the Municipal Motor Vehicle License Tax Fund. This ordinance also authorizes the Director of Finance and Management to establish purchase orders with Byers Ford and Ricart Ford from existing universal term contracts for the purchase of light duty vehicles for the Division of Planning and Operations. There is a need to replace existing vehicles that are more than ten years old. Consideration of the Mayor's Green Initiative was made in the decision to purchase these specific vehicles.
2. FISCAL IMPACT
Funding is available within the Street Construction Maintenance and Repair Fund and the Municipal Motor Vehicle License Tax Fund for the purchase of light duty vehicles and for the bridge maintenance contracts. Due to the light snow falls last winter the Department of Public Service used less than anticipated salt on Columbus roadways. It has been determined that this extra salt from last winter coupled with an additional 10,000 lbs., to be purchase this year, will cover the next winter season creating a surplus of $900,000 in the Municipal Motor Vehicle License Tax Fund. This surplus will be used to purchase additional light duty vehicles of $500,000 and reallocate a bridge maintenance contract of $350,000 from the Street Construction Maintenance and Repair fund.
3. CONTRACT COMPLIANCE
The contract compliance numbers for these vendors are as follows:
Byers Ford - CC#31413960, expires 12/31/2014
Ricart Ford - CC#314398728, expires 9/21/12
4. EMERGENCY DESIGNATION
Emergency action is requested to make these funds available to the division as soon as practical to meet anticipated 2012 needs.
Title
To authorize the City Auditor to transfer $850,000.00 within the Municipal Motor Vehicle License Tax fund: to authorize the Director of the Department of Finance and Management to establish purchase orders in an amount not to exceed $798,500.00 with Byers Ford and Ricart Ford under the terms of the existing Universal Term Contracts from the Municipal Motor Vehicle License Tax Fund and the Street Construction Maintenance and Repair Fund for the purchase of light duty vehicles for the Division of Planning and Operations; and to declare an emergency. ($925,000.00)
Body
WHEREAS, due to the light snow falls last winter the Department of Public Service used less than anticipated salt on Columbus roadways creating a surplus of $900,000 in the Municipal Motor Vehicle License Tax Fund, and
WHEREAS, this ordinance authorizes City Auditor to transfer funds between object levels within the Municipal Motor Vehicle License Tax Fund; and
WHEREAS, planned expenditures utilizing monies from the Municipal Motor Vehicle License Tax Fund are ready to proceed; and
WHEREAS, there is a need to replace existing vehicles that are more than ten years old; and
WHEREAS, this ordinance also authorizes the Director of Finance and Management to establish purchase orders with Byers Ford and Ricart Ford from existing universal term contracts for the purchase of light duty vehicles for the Division of Planning and Operations, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to transfer funds and establish said purchase orders under the terms of the City-Wide Universal Term Contracts, for the purchase of these vehicles, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the sum of $850,000.00 be and hereby is transferred within the Municipal Motor Vehicle License Tax Fund, Fund 266 as follows:
Transfer from:
OCA Codes/ O.L. One/O.L. Three Code / amount
591126 / 02/2192 / $850,000.00
Total Transfer Amount: $850,000.00
Transfer to:
OCA Codes/ O.L. One/O.L. Three Code / amount
591126/ 03/3375 / $350,000.00
591126/ 06/6651 / $500,000.00
Total Transfer Amount: $850,000.00
SECTION 2. That the Director of the Department of Finance and Management is hereby authorized to establish purchase orders for the Department of Public Service, Division of Planning and Operations with Byers Ford and Ricart Ford under the terms of the Universal Term Contracts FL005166 (expires 12/31/12) and FL005148 (expires 12/31/2012), respectively, for the purchase of light duty vehicles.
SECTION 3. That the expenditure of $798,500, or so much thereof as may be necessary, from the Department of Public Service, Division of Planning and Operations, 59-11, Street Construction Maintenance and Repair Fund, Fund 265, and the Municipal Motor Vehicle License Tax Fund, Fund 266 Object Level One 06 for the aforesaid purpose is hereby authorized as follows:
OCA Codes/ O.L. One/O.L. Three Code / amount
591117 / 06/6652 / $223,500.00
591126 / 06/6651 / $575,000.00
SECTION 4. That the expenditure in Section 3 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. All funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.