Explanation
BACKGROUND
This ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Brown Enterprise Solutions, LLC for the purchase of Red Sky MyE911 Client and E911 Anywhere Service for a total cost of $47,836.00.
The Department of Technology uses Red Sky subscription for Cisco Webex soft phone subscription and support for MyE911 Client and E911 Anywhere Service. Federal mandates under the Ray Baum Act and Keri's Law require that City of Columbus have an updated E911 system in place within their VoIP infrastructure to ensure that 911 call takers can identify the “soft-phone” locations of callers. Authorization of this contract will ensure that City will remain federally compliant with these mandates.
The Department of Technology, Fiscal Department, solicited Information for Bids for the Red Sky subscription MyE911 Client and E911 Anywhere Service maintenance and support services contract. The project was formally advertised on the Vendor Services and from September 16, 2026, to October 7, 2026. The city received five (5) responses on October 7, 2026. The responding firms were:
Company Name Bid Amount City/State
|
Brown Enterprise Solutions |
$47,836.00 |
Dublin, OH |
|
Columbus International Corp. |
$48,268.00 |
Columbus, OH |
|
Kambrian Corporation |
$49,015.80 |
La Puente, CA |
|
Axelliant LLC |
$64,500.00 |
Chicago, IL |
|
Transcat |
$0.00 |
Rochester, NY |
Award is to be made to Brown Enterprise Solutions, LLC as the lowest responsive and responsible and best bidder for their bid of $47,836.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Brown Enterprise Solutions, LLC.
The term of this agreement shall be from January 13, 2027 to January 12, 2028. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for three additional one-year terms.
CONTRACT COMPLIANCE
Vendor Name: Brown Enterprise Solutions, LLC
Vendor Acct. #: 010668 (MBE)
CC-010668; Expiration Date 1/30/2028
FISCAL IMPACT: The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund for a total cost of $47,836.00.
Title
To authorize the Director of the Department of Technology to enter into a contract with Brown Enterprise Solutions, LLC for the purchase of Red Sky MyE911 Client and E911 Anywhere Service; and to authorize the expenditure of $47,836.00 from the Department of Technology, Information Services Operating fund. ($47,836.00)
Body
WHEREAS, Federal mandates under the Ray Baum Act and Keri's Law require that the above-mentioned VoIP system have an updated E911 system in place; and
WHEREAS, the Department of Technology uses Red Sky subscription for Cisco Webex soft phone subscription and support for MyE911 Client and E911 Anywhere Service; and
WHEREAS, DoT solicited bids via RFQ033657 for the purchase of the above-described software support and award is to be made to Brown Enterprise Solutions, LLC as the lowest, most responsive bidder; and
WHEREAS, this ordinance authorizes the Director of the Department of Technology (DoT) to enter into contract with Brown Enterprise Solutions, LLC for the purchase of Red Sky MyE911 Client and E911 Anywhere Service maintenance and support services at a cost of $47,836.00; and
WHEREAS, the term of this agreement shall be from January 13, 2027 to January 12, 2028. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for three additional one-year terms; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter an agreement with Brown Enterprise Solutions, LLC, for Red Sky MyE911 Client and E911 Anywhere Service for the above-described service for the preservation of the public health, peace, property, and safety; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. To authorize the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions, LLC for the purchase of Red Sky MyE911 Client and E911 Anywhere Service at a cost of $47,836.00, for a one (1) year term, starting on January 13, 2027 to January 12, 2028. The services may be renewed for three (3) additional one-year terms.
SECTION 2. That the expenditure of $47,836.00, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (Please see 2990-2026 EXP)
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.