Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into professional engineering services agreement with Evans, Mechwart, Hambleton and Tilton (EMH&T) for the 2021 Division of Power Streetlight Design Project, in an amount up to $176,310.02. The work will include all survey, engineering and consulting services required for the design of underground and overhead street lighting systems within the project areas.
The areas are as follows:
Noe-Bixby Road Street Lighting project (CIP 670895-100000)
Circuit 128/80 Project (CIP 670899-100000)
The Noe-Bixby Road project involves installing new lights on Noe Bixby Road between Laraine Court and Cedar Drive.
This is in planning area 65 (South East).
The Circuit 128/80 project will replace parts of two existing streetlight circuits on Broad Street between Garfield Avenue and 21st Street, and will create one new circuit.
This is in planning area 56 (Near East).
PROJECT TIMELINE: It is estimated that the notice to proceed will occur in early September, with a design timeline of 9-12 months.
EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
CONTRACT COMPLIANCE NUMBER: 31-0685594 / MAJ/ Exp. 12/17/21/ Vendor No. 004214.
ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The Circuits 128 and 80 project involves the replacement of parts of two streetlight circuits that are in disrepair and require significant maintenance to ensure the lights continue to operate. When constructed, the Division of Power maintenance costs will be reduced and the neighborhoods will see less outages. The Noe-Bixby Road area is currently unlit, so following construction, this area will see the benefits of having the streets lighting. The proposed streetlights will incorporate LED technology that will generate savings in electric energy and long-term maintenance which will be a significant economic impact and reduce greenhouse gases to the environment. In addition, the proposed project will greatly improve the aesthetics of the affected areas.
BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Understanding of the Project, 2. Environmentally Preferable, 3. Past Performance, and 4. Local Workforce.
On May 14, 2021, the Department received six proposals from: EMH&T; AEC; Singh and Associates; ms consultants, Inc.; TEC Engineering; and TRC.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above.
The Department of Public Utilities recommends that the 2021 Division of Power Streetlight Design Project be awarded to EMH&T.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T.
FISCAL IMPACT: This ordinance authorizes a transfer and expenditure up to $176,310.02 from the Electricity G.O. Fund 6303. An amendment to the 2020 Capital Improvements Budget is also necessary.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with EMH&T, for professional engineering services for the 2021 Division of Power Streetlight Design Project, for the Division of Power; and to authorize a transfer within and expenditure up to $176,310.02 from the Electricity GO (General Obligation) Bonds Fund 6303. ($176,310.02)
Body
WHEREAS, six technical proposals for professional engineering services for the 2021 Division of Power Streetlight Design Project were received on May 14, 2021; and
WHEREAS, the Department of Public Utilities recommends that the agreement for the 2021 Division of Power Streetlight Design Project be awarded to EMH&T; and
WHEREAS, it is necessary to authorize the expenditure of up to $176,310.02 from the Electricity GO Bonds Fund 6303; and
WHEREAS, it is necessary to authorize an amendment to the 2020 Capital Improvements Budget for purposes of providing sufficient authority for the aforementioned project expenditures; and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of the City Code pertaining to contract modifications, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Public Utilities to enter into professional engineering services for the 2021 Division of Power Streetlight Design Project with EMH&T, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement with EMH&T (FID# 31-0685594), 5500 New Albany Road, Columbus, Ohio 43054; for the 2021 Division of Power Streetlight Design Project; for an expenditure up to $176,310.02 in accordance with the terms and conditions of the contracts on file in the Office of the Division of Power.
SECTION 2. That the City Auditor is hereby authorized to transfer $176,310.02 within the Electricity GO Bonds Fund 6303, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2020 Capital Improvement Budget is hereby amended, as authorized per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.