Explanation
BACKGROUND: This ordinance authorizes the Director of the Department of Development to enter into a service contract with Environmental Remediation Contractor LLC to address citizen complaints of solid waste, hazardous materials, trash, litter, and debris on city-owned and maintained parcels and right of way by facilitating the identification, clean-up, and disposal of said items, in an amount up to $300,000.00. The term of the proposed contract would be approximately one year, expiring June 30, 2025, with the option to renew for two (2) additional one (1) year periods.
When the City of Columbus receives complaints of solid waste, trash, hazardous materials, litter, and debris on city-owned and/or maintained parcels and right-of-ways, the Development Program Manager will conduct a thorough inspection. Upon identifying the areas that require remediation, the Program Manager will then coordinate with the contractor to initiate the clean-up and disposal process.
The department advertised RFQ027304 and accepted bids through Vendor Services from March 26, 2024, to May 8, 2024. The department notified 460 registered vendors, three (3) bids were received, and two were deemed non-responsive.
The Director of the Department of Development requests to enter into a contract with the responsive, responsible, and best bidder to purchase waste identification, clean-up, and disposal services with Environmental Remediation Contractor LLC on city-owned and maintained parcels and right of ways, but not limited to foliage/brush removal.
Funding provides remediation services that city departments are not trained to conduct.
Contract Compliance: The vendor number is 015330 and expired 12/20/2025
Fiscal Impact: This ordinance authorizes an expenditure of $300,000.00 within the Administrative Divison’s General Fund budget.
Emergency Justification: Emergency action is requested in order to address citizen complaints of solid waste, hazardous materials, trash, litter and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items without interruption.
Title
To authorize the Director of the Department of Development to enter into contract with Environmental Remediation Contractor LLC, in an amount up to $300,000.00 to facilitate address citizen complaints of solid waste, hazardous materials, trash, litter, and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items; to authorize the expenditure of $300,000.00 from the Administration Division’s General Fund budget; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Department of Development has a need to purchase waste identification, clean-up, and disposal services with Environmental Remediation Contractor LLC on city-owned and/or maintained parcels and right of ways but not limited to foliage/brush removal.; and
WHEREAS, when the City of Columbus receives complaints of solid waste, trash, hazardous materials, litter, and debris on city-owned parcels and/or maintained parcels and right-of-ways, the Development Program Manager will inspect and coordinate with the contractor to conduct the remediation and disposal of the locations; and
WHEREAS, the Department of Development advertised RFQ027304 and solicited bids on May 8, 2024 and selected the most responsive, responsible, and best bidder, which is Environmental Remediation Contractor LLC; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to enter into a contract with Environmental Remediation Contractor LLC in order to assist with the coming winter months that will create conditions that increase the amount of complaints the city receives, resulting in an increased need for timely, cost-effective waste removal services without interruption, for the immediate preservation of the public peace, health, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is authorized to enter into a service contract with Environmental Remediation Contractor LLC, in an amount up to $300,000.00 to address citizen complaints of solid waste, hazardous materials, trash, litter and debris on city-owned and/or maintained parcels and right of ways by facilitating the identification, clean-up, and disposal of said items. The term of the contract would be approximately one year, expiring June 30, 2025, with the option to renew for two (2) additional one (1) year periods.
SECTION 2. That for the purpose stated in Section 2, the expenditure of $300,000.00 or so much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept Div 4401 (Administration), object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance
SECTION 5. That for the reasons stated in the Preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.