Explanation
Background: This ordinance authorizes the Finance and Management Director to associate all general budget reservations resulting from this ordinance with and to establish purchase orders for the purchase of automobiles and light duty trucks, as well as associated up-fitting for the Columbus Division of Fire and City of Columbus Division of Police. These purchase orders for the vehicle purchases will be issued from Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office.
Purchase order will be established with George Byers Sons Holding Inc, (PA007291) for the acquisition of automobiles and light duty trucks for the purchase of (23) Ford Interceptor SUV - Cruisers and (2) Ford Interceptor SUV as well as associated up-fitting by the Fleet Management Division for subsequent distribution to various city departments.
George Byers Sons Holding Inc, vendor#006008, PA007291 - Automobiles- Police Pursuit Vehicles - expires 6/30/27 - ($1,300,000.00)
Law and Order Technology, LLC, vendor#040906, PA007267 - Computers & Accessories - expires 4/30/2027- ($150,000.00)
Parr Public Safety Equipment Inc, vendor#001060, PA007644 UTC - expires 12/31/2027 - Safety Upfit Service and PA007528 UTC expires 11/30/2026 - Emergency Vehicle Light- ($550,000.00)
These vehicles are to be purchased as replacements for older, high mileage, high maintenance and out-of-life cycle vehicles currently in service. The replacements will provide improved fuel efficiency and help reduce the City’s maintenance expenses.
These companies are not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract as per the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance authorizes a combined expenditure of $2,000,000.00 with George Byers Sons Holding Inc, Law and Order Technology, LLC, and Parr Public Safety Equipment Inc for the acquisition of automobiles and light duty trucks as well as associated up-fitting for use by the Columbus Division of Fire and Columbus Division of Police. The funds will be expended from the Income Tax Set Aside (ITSA) Subfund 100099.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of automobile manufactures and increased shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing vehicle order windows to open and close, at random, with little to no notice. Therefore, emergency legislation is being requested so that orders can be placed as soon as possible.
Title
To authorize the Director of the Department of Finance and Management on behalf of Fleet Management Division, to associate all general budget reservations resulting from this ordinance with and to establish purchase orders from previously established Universal Term Contracts (UTCs) for the purchase of automobiles and light duty trucks, as well as associated up-fitting for use by the Division of Fire and Division of Police withGeorge Byers Sons Holding Inc, Law and Order Technology, LLC, and Parr Public Safety Equipment Inc; to authorize the appropriation and expenditure of $2,000,000.00 or so much thereof as may be necessary from the General Fund’s Income Tax Set Aside (ITSA) subfund; and to declare an emergency. ($2,000,000.00)
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WHEREAS, City Departments have a need to replace older high mileage and high maintenance vehicles; and
WHEREAS, the replacement of these vehicles will reduce maintenance, service, and fuel-related costs associated with ongoing ownership of older vehicles and is necessary as part of the City's ongoing investment in vehicle assets; and
WHEREAS, the following vendors successfully bid and were awarded the following contracts; and
George Byers Sons Holding Inc, vendor#006008, PA007291 - Automobiles- Police Pursuit Vehicles - expires 6/30/27 - ($1,300,000.00)
Law and Order Technology, LLC, vendor#040906, PA007267 - Computers & Accessories - expires 4/30/2027- ($150,000.00)
Parr Public Safety Equipment Inc, vendor#001060, PA007644 UTC - expires 12/31/2027 - Safety Upfit Service and PA007528 UTC expires 11/30/2026 - Emergency Vehicle Light- ($550,000.00)
WHEREAS, funding for these vehicles is budgeted and available within the Income Tax Set Aside sub-fund; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance & Management in that it is immediately necessary to authorize the Director to associate all general budget reservations resulting from this ordinance with and to establish various purchase orders and contracts for the purchase of new vehicles and associated up-fitting for use by City Departments so that orders can be placed as soon as possible due to the instability of the automobile supply chain and increased shortage of chips and other critical supply line parts to produce vehicles causing vehicle order windows to open and close, at random, with little to no notice, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, is hereby authorized to associate all general budget reservations resulting from this ordinance with and to establish purchase orders from previously established Universal Term Contracts for the acquisition of vehicles as well as associated up-fitting for use by several City Departments including but not limited to the following vendors or any contracts replacing these vendors:
George Byers Sons Holding Inc, vendor#006008, PA007291 - Automobiles- Police Pursuit Vehicles - expires 6/30/27 - ($1,300,000.00)
Law and Order Technology, LLC, vendor#040906, PA007267 - Computers & Accessories - expires 4/30/2027- ($150,000.00)
Parr Public Safety Equipment Inc, vendor#001060, PA007644 UTC - expires 12/31/2027 - Safety Upfit Service and PA007528 UTC expires 11/30/2026 - Emergency Vehicle Light- ($550,000.00)
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2026, the sum of $2,000,000.00 is appropriated in the general fund-Income Tax Set Aside sub-fund, 1000-100099 in Object Class 06, per the account codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $2,000,000.00, or so much thereof as may be necessary, in regard to the actions authorized in Sections 1 and 2 is hereby authorized and approved from the Income Tax Set Aside Subfund,100099 in Object Class 06 per the accounting codes in the attachment to the ordinance.
See Attached File: Ord 2169-2026 Legislation Template.xls
SECTION 4. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modification associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.