Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Public Utilities to enter into a maintenance contract with Agilent Technologies, Inc. The Dept. of Public Utilities Water Quality Analysis Lab (WQAL) has various scientific instruments that require maintenance and repair services by the manufacturer. This equipment is used to analyze collected water samples as necessary for regulatory compliance. The Division of Water has a need for maintenance and repair services with Agilent Technologies, Inc., in order to ensure timely repair of broken equipment and adequately protect the City's investment.
BID INFORMATION: The Division of Water is requesting to waive the competitive bidding provisions of Chapter 329 on this contract as Agilent Technologies, Inc. is the only provider of maintenance services on this equipment.
VENDOR: Agilent Technologies, Inc., Vendor #10267, expires 8/17/25 MAJ
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
FISCAL IMPACT: $56,293.80 is budgeted and available for this contract in the 2024 Water Operating Fund
$40,942.80 was spent in 2022
$60,914.40 was spent in 2023
EMERGENCY DESIGNATION: This ordinance is being submitted as an emergency in order to allow the continuation of maintenance and repair services for the various scientific instruments. The previous contract expired 2/29/2024, the emergency is necessary to minimize the amount of time services are not available.
Title
To authorize the Director of the Department of Public Utilities to enter into a contract for maintenance and repair services for WQAL instruments with Agilent Technologies, Inc.; to waive the competitive bidding provisions of Columbus City Codes Chapter 329; to authorize the expenditure of $56,293.80 from the 2024 Division of Water Operating Fund; and to declare an emergency. ($56,293.80)
Body
WHEREAS, the Division of Water has a need for maintenance and repair services with Agilent Technologies, Inc., in order to ensure timely repair of broken equipment and adequately protect the City's investment; and
WHEREAS, the Division of Water has determined that it is in the City’s best interest to waive the competitive bidding procedures of Columbus City Code Chapter 329 to allow Agilent Technologies, Inc.to maintain and service the WQAL technology instruments; and
WHEREAS, funds are budgeted for this purpose in the Division of Water 2024 Operating Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities that it is immediately necessary to authorize the Director of the Department of Public Utilities to authorize a contract for maintenance and repair services with Agilent Technologies, Inc. without delay so that the contract can be timely executed and services can continue, for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Utilities be and is hereby authorized to enter into a contract for maintenance and repair services for Water Quality Analysis Lab instruments with Agilent Technologies, Inc.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of the Department of Public Utilities and the Administrator of the Division of Water.
SECTION 3. That the City Council finds it is in the City’s best interest to waive the competitive bidding requirements of City Code Chapter 329 to allow the aforementioned contract with Agilent Technologies, Inc., and does hereby waive the same,
SECTION 4. That the expenditure of $56,293.80, or so much thereof as may be needed, is hereby authorized in the Division of Water 2024 Operating Fund in object class 03 (services) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, the City Auditor shall establish such account codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.