Explanation
Background: The Transportation Division is responsible for maintaining the City's roadway system. To accomplish this mission the Division requires two skid steer loaders with trailers. Skid steer loaders are small yet versatile machines that can be attached to a wide variety of equipment such as pavement grinders for road repairs, snow blowers for winter operations in tight corners, buckets for moving materials, pallet forks for cargo handling and backhoes for small-job trenching applications. The attachments will enable the skid steer loaders to be utilized on a year-round basis. These skid steer loaders will augment Transportation's fleet. The division currently possesses four skid loaders. The addition of two loaders will enable the division to have a loader at each of its six field locations.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on March 17, 2005, for Bid SA-001564GRW as follows:
Vendor / Unit Bid / Bid Amount / Vendor Status
Air Equipment Rental Corporation / Gehl 6640 / $117,975 / Majority
Southeastern Equipment Company / Case 465 / $140,933 / Majority
Franklin Tractor Sales / New Holland LS 190B / $141,771 / Majority
Ohio CAT / Caterpillar 268B MA11 / $149,360 / Majority
The Transportation Division recommends that a contract be awarded to Air Equipment Rental Corporation, contract compliance number 34-1722192 (expires November 3, 2007) as the lowest, best, most responsive and most responsible bidder. Their bid price for two units is $117,975.00.
Fiscal Impact: The Transportation Division budgeted $3.17 million in the 2004 Capital Improvements Budget (CIB) for street equipment. All of these funds from the July 2004 bond sale have either been expended or encumbered for existing purchases of street equipment. This ordinance authorizes an expenditure of $117,975.00. Therefore, this ordinance authorizes a transfer of $117,975.00 within the Transportation Division's 2004 Capital Improvement Budget in the 1995, 1999 Voted Streets and Highways Fund from the Miscellaneous Developments and Economic and Community Development projects to the street equipment project.
This ordinance amends the 2004 Capital Improvements Budget to allow for this expenditure. The street equipment project is being increased by $117,975.00 from $4,360,396.00 to $4,478,371.00 with a corresponding decrease in the amount budgeted for division facility improvements.
Emergency action is requested to ensure that the skid steer loaders are available for use as soon as possible.
Title
To amend the 2004 Capital Improvements Budget; to authorize the transfer of $117,975.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to enter into a contract with Air Equipment Rental Corporation for the purchase of two skid steer loaders for the Transportation Division; to authorize the expenditure of $117,975.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($117,975.00)
Body
WHEREAS, the Transportation Division is responsible for maintaining the City's roadway system; and
WHEREAS, the Transportation Division is in need of two skid steer loaders with trailers; and
WHEREAS, funds are budgeted and available in the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase three skid steer loaders with trailers to ensure that the skid steer loaders are available for use as soon as possible to enhance worker productivity, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Capital Improvements Budget be and hereby is amended as follows:
Public Service / Transportation 59-09
Project / Project Number/ Current CIB Amount / Amendment Amount / CIB Amount as Amended
Street Equipment / 530020 / $4,360,396 / $117,975 / $4,478,371
Facilities / 590130 / $1,457,104 / ($117,975) / $1,339,129
SECTION 2. That the transfer of $117,975.00 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, be and hereby is authorized as follows:
TRANSFER FROM:
Project Number / Project / Object Level 01/03 Codes / OCA Code / Amount
590131 / Miscellaneous Developments / 06/6600 / 644385 / $115,959.54
590415 / Economic and Community Development / 06/6600 / 644385 / $2,015.46
Total Transfer From: $117,975.00
TRANSFER TO:
Project Number / Project / Object Level 01/03 Codes / OCA Code
530020 / Street Equipment / 06/6652/ 644385
Total Transfer To: $117,975.00
SECTION 3. That the Finance Director be and hereby is authorized to enter into a contract with Air Equipment Rental Corporation, 8200B Memorial Drive, Plain City, Ohio 43064 for the purchase of two skid loaders with trailers in accordance with the specifications on file in the Purchasing Office.
SECTION 4. That the sum of $117,975.00, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project 530020.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.