Explanation
Background:
- A modification to Contract No. DL007886 is needed for additional professional services related to the Greenways Signage System Project.
- Amount of additional funds to be expended: $19,900.00. The original contract cost was $19,980.00; the total modified cost is $39,880.00.
- Reasons additional goods/services could not be foreseen initially: The design plan has been revised. Additional services are required for updated design. Additional design costs have also resulted from the change of original project scope.
- Reasons other procurement processes are not used: It is in the City's best interest to have the contractor finish the project due to the contractor being familiar with the job.
Addtional services were requested by City of Columbus Recreation and Parks. This is a not-to-exceed change to original contract. All items requested by City of Columbus will be executed using 2005 hourly rates listed within proposal dated 1/27/05.
- The Contract Compliance Number for Kolar Design is #31-1315522
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- Emergency legislation is requested to allow work to proceed along with the trail system.
Fiscal Impact:
- $19,900.00 is required and budgeted in the Recreation and Parks Voted 1995 and 1999 Bond Fund to meet the financial obligation of this contract modification.
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with Kolar Design for additional professional services in conjunction with the Greenways Signage System Project, to authorize the expenditure of $19,900.00 from the Recreation and Parks Voted 1995 and 1999 Bond Fund, and to declare an emergency. ($19,900.00)
Body
WHEREAS, it is necessary to modify the contract with Kolar Design for professional services in conjunction with the Greenways Signage System Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify said contract to allow work to proceed along with the construction of trail system; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify Contract No. DL007886 with Kolar Design for additional professional services in conjunction with the Greenways Signage System Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the expenditure of $19,900.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Voted 1995 and 1999 Bond Fund No. 702, Dept. No. 51-01, as follows, to pay the cost thereof.
Fund Type Project No. Project Name Object Level 3 OCA Code Amount
Cap. Proj. 510316 Greenways 6680 644526 $19,900.00
Section 3. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.