Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Utilities to enter into a contract modification with DLZ Ohio, Inc., for construction administration/inspection services as part of the Construction Administration/Construction Inspection Services 2023-2025 contract.
DLZ Ohio, Inc. was awarded a contract to perform construction administration/inspection services for Department of Public Utilities Capital Improvement Projects that bid during the years 2023, 2024, and 2025. The contract is modified as needed throughout the three-year contract period to include projects as they go to construction. The construction project to be administered by DLZ Ohio, Inc. under this contract modification is the Blueprint Hilltop 1 Palmetto / Westgate Lateral Lining Project 2, CIP No. 650872-153002, in the amount of $1,558,922.99.
This work will primarily be performed in Columbus Community Area: 53 - Greater Hilltop.
1.1. Amount of additional funds to be expended: $1,558,922.99
Original Contract: $775,135.69 (ORD 1768-2023, PO402691, PO402695)
Modification #1: $1,191,867.05 (ORD 2111-2023, PO411979)
Modification #2: $1,822,179.64 (ORD 2942-2023, PO425120)
Modification #3: $129,591.25 (ORD 3300-2023, PO431695)
Modification #4: $634,598.83 (ORD 0523-2024, PO447156 and PO447158)
Modification #5: $133,297.64 (ORD 2556-2024, PO484303)
Modification #6: $73,325.27 (ORD 3004-2024, PO487373)
Modification #7: $99,644.31 (ORD 3552-2024, PO496559)
Modification #8: $125,572.91 (ORD 2185-2025)
Modification #9: $159,356.54 (ORD 2281-2025)
Modification #10: $1,558,922.99 (ORD 2671-2025)
Total $ 6,703,492.12
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year agreement for fiscal years 2023 - 2025. Modifications were anticipated and explained in the original legislation under Ordinance 1768-2023.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for construction projects that bid during the three-year (2023-2025) timeframe. Another procurement process is not required.
1.4. How cost of modification was determined:
The cost proposal was provided by DLZ, Ohio, Inc., reviewed by the project team, and was deemed acceptable. The fees in the proposal are based upon contract pricing already established for job titles, tasks, and allowable expenses for the contract.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
This project will rehabilitate existing sanitary lateral lines within the Hilltop 1 Blueprint neighborhood as part of the Blueprint Columbus initiative. This will reduce infiltration and inflow into the sanitary sewer system, thus reducing treatment volumes and costs at the plants.
3. CONTRACT COMPLIANCE INFORMATION
DLZ Ohio, Inc.’s contract compliance number is CC004939 and expires 7/22/2026.
The subcontractors DLZ Ohio, Inc. proposes to use for this contract are listed below:
Company Name City/State ODI Certification Status
Ascension Construction Solutions Columbus, Ohio MBE
DLZ Ohio, Inc.’s and Ascension Construction Solutions’ certification are in good standing at the time of this contract modification.
4. FISCAL IMPACT
Funding for this contract will be obtained through the Water Pollution Control Loan Fund (WPCLF), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 2720-2024, passed by Council on 10/28/24. This loan is expected to be approved at the OWDA December Board meeting. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved.
This project is budgeted in the 2025 Capital Improvement Budget. Funds must be appropriated within the WPCLF Loan Fund, Fund 6111. This is a reimbursement loan. The Department of Public Utilities must pay DLZ Ohio, Inc., and then submit the paid invoices to OWDA for reimbursement.
Title
To authorize the Director of the Department of Public Utilities to enter into a contract modification with DLZ Ohio, Inc. for the Construction Administration/Construction Inspection Services 2023-2025 contract; to make this ordinance contingent upon the Ohio Water Development Authority approving a loan for this project; to appropriate funds within the Water Pollution Control Loan Fund; and to authorize an expenditure of up to $1,558,922.99 from the Water Pollution Control Loan Fund to pay for the project. ($1,558,922.99)
Body
WHEREAS, the Department of Public Utilities advertised a Request for Proposals for Construction Administration/Construction Inspection Services; and
WHEREAS, DLZ Ohio, Inc. was one of six firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 1768-2023 authorized the contract with DLZ Ohio, Inc. for these services and assigned the first tasks to be performed; and
WHEREAS, additional construction project administration/inspection tasks need to be performed; and
WHEREAS, the contract with DLZ Ohio, Inc. will need to be modified to add these tasks to the contract and to add funding to pay for the tasks; and
WHEREAS, Ordinance 2720-2024, passed by Council on 10/28/24, authorized the use of loans from the Water Pollution Control Loan Fund (WPCLF) to finance Public Utilities projects; and
WHEREAS, a WPCLF loan application has been submitted to fund this contract modification; and
WHEREAS, this ordinance is contingent upon that loan being approved; and
WHEREAS, it is necessary to appropriate funds in the Water Pollution Control Fund, Fund 6111; and
WHEREAS, it is necessary to expend funds from the from the Water Pollution Control Fund, Fund 6111, to pay for the contract modification; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the appropriation of $1,558,922.99, or so much thereof as may be needed, is hereby authorized in the Water Pollution Control Loan Fund, Fund 6111, per the accounting codes in the attachment to this ordinance.
SECTION 2. That the Director of Public Utilities is authorized to enter into a contract modification for the Construction Administration/Construction Inspection Services 2023-2025 contract with DLZ Ohio, Inc. 6121 Huntley Road, Columbus, Ohio, 43229, for construction administration and inspection services for the Blueprint Hilltop 1 Palmetto / Westgate Lateral Lining Project 2, CIP No. 650872-153002, in accordance with the terms and conditions as shown in the contract on file with the Department of Public Utilities, in an amount not to exceed $1,558,922.99
SECTION 3. That Ordinance 2720-2024 authorized this project to be funded by a loan to be obtained through the Water Pollution Control Loan Fund (WPCLF) Loan Account and this ordinance is contingent upon that loan being approved.
SECTION 4. That an expenditure not to exceed $1,558,922.99 is authorized per the accounting codes in the attachment to this Ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and that the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That the City Auditor is authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.