Explanation
BACKGROUND: The Division of Police needs to purchase a new Model MD500E Aircraft. The Division of Police will use this helicopter to patrol the airspace over the City of Columbus. This purchase will improve police response time, reduce crime by use of helicopter patrol, increase patrol observation, increase officer safety, and conduct successful day and night time surveillance. This helicopter is a scheduled replacement.
Bid Information: The Public Safety Deputy Director negotiated pricing based on previous contracts with M.D. Helicopters, Inc. for a new 500E helicopter. The purchase price of a 500E and optional equipment is $2,095,000.00. The Division of Police requests the purchase under the provisions of sole source procurement because it is vital that the contract remain for only one type of aircraft ensuring uniformity with extensive training, safety issues, and maintenance costs for the helicopter unit.
Contract Compliance No.: M.D. Helicopter, Inc. - 86-0944088 expires 9-14-2013.
Emergency Designation: Emergency legislation is requested because the negotiated price is only good for a limited time.
FISCAL IMPACT: This ordinance authorizes an expenditure of $2,095,000.00 from the Special Income Tax Debt Fund to purchase a helicopter for the Division of Police. There is no impact on the financial status of the General Fund.
Title
To authorize and direct the Finance and Management Director to enter into an agreement with MD Helicopters, Inc. for the purchase of a 500E helicopter in accordance with sole source procurement for the Division of Police, to authorize the appropriation and the expenditure of $2,095,000.00 from the Special Income Tax Debt Fund; and to declare an emergency. ($2,095,000.00)
Body
WHEREAS, the Division of Police typically has six (6) helicopters available for patrolling the airspace of the City of Columbus; and
WHEREAS, the purchase of a new helicopter is a scheduled replacement; and
WHEREAS, the Division of Police request the purchase from M.D. Helicopters, Inc. under the sole source purchase provisions of the Columbus City Codes, and
WHEREAS, the cost for this purchase was negotiated by City representatives and M.D. Helicopters, Inc., and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of a 500E helicopter under the sole source provisions of the Columbus City Codes for the preservation of the public peace, health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into agreement with M.D. Helicopters, Inc. for the purchase of a new 500E helicopter for the Division of Police.
SECTION 2. That from the unappropriated monies in the Special Income Tax Debt Fund No. 430, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2011, the sum of $2,095,000.00 is appropriated to the Division of Police, Department of Public Safety, No. 30-03, Object Level 03- 6652, OCA Code 302018.
SECTION 3. That said agreement shall be awarded in accordance with provisions of Section 329.07(c) (Sole Source) of the Columbus City Code, 1959.
SECTION 4. That the expenditure of up to $2,095,000.00, or so much as thereof as may be needed, be and is hereby authorized from the Special Income Tax Debt Fund to pay the cost thereof as described in Section 1 of this ordinance as follows:
DIV FUND OBJ LEV (1) OBJ LEV (3) OCA
30-03 430 06 6652 302018
SECTION 5. That proceeds from the sale/disposal of previously purchased City owned helicopters are to be deposited to fund 430.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.