Explanation
1. NEED:
This legislation authorizes the Director of Public Utilities to enter into a professional engineering services contract with Burgess & Niple, Inc. This contract will provide for the preparation of construction plans and specifications for the West Side Sanitary Sewer Rehabilitation Project, that generally runs along Harmon Avenue, south of Sullivant Avenue to just south of Stimmel Road. This project will perform a comprehensive engineering evaluation of nearly 2 miles of 36, and 42-inch diameter brick sewer that was constructed in 1907, and will determine the type and extent of cured-in-place pipe technology process that will be used to rehabilitate this infrastructure that provides sanitary sewer service to a large portion of the west side of Columbus.
2. PROCUREMENT INFORMATION:
The basis for selection of the chosen professional engineering services firm: The Department of Public Utilities advertised a Request for Statement of Qualifications (RFSQ's) for six various sanitary and/or combined sewer rehabilitation projects in the City Bulletin in accordance with the provisions of Section 329.13 of Columbus City Codes. Fourteen firms submitted qualifications to the Director of Public Utilities on Friday, September 14, 2003 (SEE ATTACHED LIST). An Evaluation Committee ranked all of the offerrors based upon the criteria specified within the advertised RFSQ. The Division of Sewerage and Drainage followed up with a request for technical proposals from three firms for the subject project. The three firms who submitted technical proposals on August 22, 2004 were Camp, Dresser, and McKee, Inc.; URS, Inc.; and Burgess & Niple, Inc.
These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality, feasibility and cost. After careful consideration, the committee recommended that Burgess & Niple, Inc., be selected to provide the engineering services for these projects, for which the Director of Public Utilities has concurred.
3. PROJECT SCHEDULE:
The services provided by this contract will be performed and completed by the first quarter of 2006. This contract did not include any provision for extending any additional services. It is anticipated that the Department will solicit bids for this project during Fiscal Year 2006.
4. FISCAL IMPACT:
This ordinance requests the appropriation and transfer of funds from the Sewerage System Reserve Fund to the Ohio Water Pollution Control Loan Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such time as a loan from the Ohio Water Development Authority is in place, and the Division of Sewerage of Drainage requests reimbursement for said expenditures.
5. EMERGENCY DESIGNATION:
The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of this work. This project will perform a detailed inspection of nearly 2 miles of sanitary sewer that provides service to a large portion of the west side of Columbus. Once the evaluation and rehabilitation design phase has been completed, the Division of Sewerage and Drainage will commence the construction phase pursuant to the rehabilitation of this vital infrastructure.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services contract with Burgess & Niple, Inc., for the preparation of construction plans and specifications for the West Side Sanitary Sewer Rehabilitation Project; to authorize the appropriation, transfer and expenditure of $512,981.48 from the Sewer System Reserve Fund to the Ohio Water Pollution Control Loan Fund; to amend the 2004 Capital Improvements Budget; for the Division of Sewerage and Drainage, and to declare an emergency. ($512,981.48)
Body
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities has determined it necessary to perform a comprehensive evaluation of the structural integrity of nearly two miles of sanitary sewer known as the West Side Sanitary Sewer Rehabilitation project; and
WHEREAS, the Director of the Public Utilities received statement of qualifications from professional engineering service firms who were interested in providing services for the requested detailed proposals for sewer system rehabilitation projects from the firms of Camp, Dresser and McKee; URS Consultants; and Burgess & Niple, for the aforementioned project services; and received these proposals on September 24, 2004; in accordance with the procurement provisions of Section 329.13 of the Columbus City Codes; and
WHEREAS, based upon an evaluation of these proposals utilizing predetermined criteria, a selection committee determined that Burgess & Niple, Inc., submitted the best proposal for the required project services, to which the Director of the Department of Public Utilities concurred; and
WHEREAS, it is immediately necessary to both appropriate funds from the Sewer System Reserve Fund and to transfer said funds into the Ohio Water Pollution Control Loan Fund; in order to temporarily fund this expenditure, until such time as the City is able to execute a loan for the above stated purpose and reimburse the Sewage System Reserve Fund;
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that is has been determined necessary for this Council to authorize the Director of Public Utilities to award a professional engineering services contract for purposes of providing the aforementioned services; to authorize the appropriation and transfer of funds from the Sanitary Sewer Reserve Fund to the Water Pollution Control Loan Fund; and to amend the 2004 Capital Improvements Budget, in order to proceed with the rehabilitation of this aging, vital sanitary sewer infrastructure, for the preservation of the public, health, peace, and safety, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewerage System Reserve Fund 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $512,981.48 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05, Object Level One 10, Object Level Three 5502, OCA Code 901553.
Section 2. That the City Auditor is hereby authorized and directed to transfer $512,981.48 to the Ohio Water Pollution Control Loan Fund No. 666, into the appropriate project accounts as specified within Section 3 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the expenditure of $512,981.48 is hereby appropriated for the West Side Sanitary Sewer Rehabilitation Project within Ohio Water Pollution Control Loan Fund No. 666| Division 60-05| Object Level Three No. 6676| as follows:
Proj. No.: 650693| West Side San. Sewer Rehab.| OCA Code 666693| $512,981.48
Section 4. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewerage System Reserve Fund the amount transferred under Section 2., above, and said funds are hereby deemed appropriated for such purpose.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with the expenditure of the funds transferred under Section 2., above.
Section 6. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services contract with Burgess & Niple, Ltd., 5085 Reed Road, Columbus, Ohio 43220, in connection with the capital improvements projects identified within Section 3 herein, in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 7. That the expenditure of $512,981.48, or as much thereof as may be needed, be and the same hereby is authorized from the Ohio Water Pollution Control Loan Fund No. 666; Division 60-05; within the following projects:
Proj. No.: 650693| West Side Sanitary Sewer Rehab.| OCA Code 666693| $512,981.48
Section 8. That the 2004 Capital Improvements Budget Ordinance No. 1059-2004 is hereby amended as follows, in order to provide sufficient budget authority for the execution of a professional engineering service contract award as referenced in the preamble hereto, and for purposes of amending the project title of Project 650693:
CURRENT:
650693| West Side Sanitary Sewer Rehab. - $512,981.48 (OWDA)
TO:
650693| West Side Sanitary Sewer Rehab. - $512,981.48 (OWDA)
Section 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.