Explanation
Background:
This ordinance will authorize the Director of Recreation and Parks to enter into a contract with RMD Americas USA, LLC for crumb rubber Treatment to Spindler Park Athletic Complex.
The work includes the installation of rubber treatment of soccer field at Spindler Rd Park as a test of this product prior to it's use at various other City athletic fields.
The park will have a treated field directly next to a non-treated field to determine if the product will benefit the sports program.
The Contract Compliance Number for RMD Americas USA, LLC is #270086672
The department is requesting the waiver of the formal bidding provisions of the Columbus City Codes to enter into a contract with RMD Americas USA, LLC. The application of crumb rubber to athletic fields is a patented process currently applied only by this company.
RMD Americas are making in kind donations totaling $18,000 in material costs and fees. The total cost of the application of this product to this field is $36,000.00.
Emergency action is necessary to have installations complete prior to Spring 2007 season.
Fiscal Impact:
$18,000.00 is required and budgeted in the Recreation and Parks 1999/2004 Voted Bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into a contract with RMD Americas for crumb rubber treatment to Spindler Park athletic field, to waive the necessary competitive bidding requirements, to authorize the expenditure of $18,000.00 from the Recreation and Parks Voted 1999/2004 Voted Bond Fund, and to declare an emergency. ($18,000.00)
Body
WHEREAS, it is in the best interest of the City of Columbus to waive the requirements of competitive bidding and contract with RMD Americas USA, LLC for the Spindler Rd Athletic Field; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract to enable completion of project prior to Spring 2007 soccer season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That this Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for services for the Spindler Park athletic field improvements, and does hereby waive provisions of Section 329.06(b) of the Columbus City Codes.
Section 2. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with RMD Americas for the Spindler Park athletic field improvements.
Section 3. That the expenditure of $18,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Voted 1999/2004 Bond Fund No.702, Dept. 51-01, Project #510017, OCA Code 644526, and Object Level 3 No. 6621, to pay the cost thereof.
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.