Explanation
Background: This ordinance authorizes the purchase of twelve (12) front loading box refuse collection trucks for the Refuse Collection Division. Formal competitive bids were solicited and opened by the Purchasing Office on December 9, 2004 (solicitation #SA001364 GRW). Six (6) majority suppliers submitted a total of seven (7) bids as follows:
Vendor / Cab and Chassis or Body / Make and Model / Unit Cost / Vendor Status
ESEC Corporation dba Columbus Peterbilt / cab and chassis / 2005 Peterbilt 320 / $106,955 / majority
Foster's Truck and Trailer, Incorporated / cab and chassis / 2005 Autocar WXR64 / $110,680 / majority
Great Lakes Service Center, Incorporated / cab and chassis / 2005 Crane Carrier LCF / $125,000 / majority
McNeilus Truck & Manufacturing Company / body / 2005 McNeilus Pacific / $60,550 / majority
McNeilus Truck & Manufacturing Company / body / 2005 McNeilus Atlantic / $63,550 / majority
Schodorf Truck Body & Equipment Company, Incorporated / body / 2005 Heil Durapack / $66,602 / majority
Bell Equipment of Ohio / body / 2004 Leach FLC-3102-40 / $70,283 / majority
The complete refuse collection truck consists of the cab, chassis and body. The division recommends the purchase of the Peterbilt 320 cab and chassis from ESEC Corporation, contract compliance number 34-1285858 (expiring September 17, 2006) and the McNeilus Atlantic unit (body) from McNeilus Truck and Manufacturing Company, contract compliance number 41-1314526 (expiring May 14, 2007) as the lowest, best, most responsive and most responsible bids. The Atlantic unit is constructed of thicker gauge steel than the Pacific unit and is more conducive to operations in Columbus' corrosion-prone climate. The complete truck includes one bid option (price not reflected in above bid numbers).
Included option (cab and chassis)
Three (3) diagnostic computers (last purchased in 1999) - $6,800.00 per unit, $20,400.00 total
The total cost of the complete truck is $170,505.00 ($106,955.00 + 63,550.00). Spreading the cost of the three diagnostic computers over twelve trucks increases the per unit cost to $172,205.00 ($20,400.00/12 = 1,700.00; 1,700.00 + 170,505.00 = 172,205.00). The total cost of twelve trucks and the computers is $2,066,460.00.
Front loading box refuse collection trucks were last purchased in 2002. The division expended $443,910.00 in 1999 for the purchase of three (3) front loading box refuse collection trucks ($147,970.00/unit); $439,245.00 in 2000 for the purchase of three (3) trucks ($146,415.00/unit) and $465,993.00 in 2002 for the purchase of three (3) trucks ($150,389.00/unit).
Fiscal Impact: The Refuse Collection Division budgeted $10,075,000.00 in the 2004 Capital Improvements Budget (CIB) for refuse vehicles and containers. Including Ordinance 0258-2005 (pending) for the purchase of four manual side loading trucks, all but $1,141,929.65 of the 2004 CIB monies are either expended or have been encumbered for the purchase of vehicles and containers. This ordinance authorizes an expenditure of $2,066,460.00 within the 1995, 1999 Voted Refuse Collection Fund for purchase of twelve front end loading refuse collection trucks. The difference between $2,066,460.00 and $1,141,929.65 is $924,530.35. This ordinance appropriates and transfers this amount within the Special Income Tax Fund as a temporary measure until the City sells notes or bonds for this acquisition. This ordinance amends the 2004 Capital Improvements Budget to reflect the $924,530.35 expenditure. This amount is beyond the original 2004 CIB authorization.
Emergency action is requested to expedite the receipt of these new trucks that have a long delivery lead-time. The new trucks replace aging, high maintenance expense vehicles.
Title
To amend the 2004 Capital Improvements Budget; to appropriate and authorize the City Auditor to transfer $924,530.35 from the Special Income Tax Fund to the 1995, 1999 Voted Refuse Collection Fund; to authorize the Finance Director to enter into contracts with ESEC Corporation dba Columbus Peterbilt and McNeilus Truck and Manufacturing Company for the purchase of truck cabs and chassis and bodies, respectively, which collectively constitute twelve (12) front end box loading refuse collection trucks for the Refuse Collection Division; to authorize the expenditure of $2,066,460.00 from the 1995, 1999 Voted Refuse Collection Fund, and to declare an emergency. ($2,066,460.00)
Body
WHEREAS, the Purchasing Office solicited formal competitive bids to acquire front end box loading refuse collection trucks on behalf of the Refuse Collection Division, and
WHEREAS, formal competitive bids received for solicitation #SA001364 GRW were opened on December 9, 2004, and
WHEREAS, the purchase of these vehicles constitutes part of this division's scheduled vehicle replacement program and is a budgeted expense within the division's 2004 Capital Improvement Budget, and
WHEREAS, these trucks will replace aging and high maintenance expense vehicles, and
WHEREAS, the 2004 Capital Improvements Budget must be amended, and
WHEREAS, an emergency exists in the usual daily operation of the Refuse Collection Division, Public Service Department, in that it is immediately necessary to enter into contracts for the purchase of these vehicles to assure their timely delivery, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Capital Improvements Budget be amended as follows:
Public Service / Refuse Collection
Project / Current CIB Amount / Amendment Amount / CIB as Amended
Mechanized Collection Equipment / $10,075,000 / $924,531 / $10,999,531
SECTION 2. That from the unappropriated monies in the Special Income Tax Fund, Fund 430, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2005, the sum of $924,530.35 be and hereby is appropriated to the City Auditor, Department No. 22-01, Object Level One Code 10, Object Level Three Code 5500 and OCA Code 920023.
SECTION 3. That the City Auditor is hereby authorized to transfer said funds to the 1995, 1999 Voted Refuse Collection Fund, Fund 703, at such time as it is deemed necessary by the City Auditor and to expend said funds or so much thereof as may be necessary.
SECTION 4. That $924,530.35 is hereby appropriated within the 1995, 1999 Voted Refuse Collection Fund, Fund 703, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419 and Project 520001 for the purchase of twelve (12) front end box loading refuse collection trucks for the Refuse Collection Division.
SECTION 5. That upon obtaining other funds for this capital improvement, the City Auditor is hereby authorized to repay the Special Income Tax Fund the amount transferred under Section 3 above and said funds are hereby deemed appropriated for such purpose.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract(s) or contract modification(s) associated with the expenditure of the funds transferred under Section 3 above.
SECTION 7. That the City intends that this ordinance constitute an official intent for purposes of Section 1.150-2(e) of the Treasury Regulations promulgated pursuant to the Internal Revenue Code of 1986, as amended.
SECTION 8. That the Finance Director be and hereby is authorized to enter into contracts for the purchase of twelve (12) front end box loading refuse collection trucks for the Refuse Collection Division as follows:
Vendor / Item / Amount
ESEC Corporation dba Columbus Peterbilt / truck cabs and chassis / $1,303,860.00
McNeilus Truck and Manufacturing Company / truck bodies / $762,600.00
Total $2,066,460.00
SECTION 9. That the expenditure of $2,066,460.00, or so much thereof as may be needed, be and hereby is authorized from Fund 703, the 1995, 1999 Voted Refuse Collection Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644419 and Project 520001 to pay the cost thereof.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.