Explanation
This legislation authorizes the Director of Public Utilities to enter into a contract modification with GeoNexus Technologies, LLC for software upgrade services related to the integration of the Department of Public Utilities' Geographic Information System (GIS) Dashboard and Oracle Work and Asset Management (WAM) software. The GIS Dashboard provides spatial location information for DPU distribution assets. The Oracle WAM software provides work order management of those same distribution assets.
The Department of Public Utilities (DPU) advertised Request for Proposals (RFPs) for the subject services in the City Bulletin in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to the award of professional service contracts, through requests for proposals (SA004353). Four hundred one (401) vendors were solicited, including thirty five (35) minority and female owned businesses on April 21, 2012. One (1) proposal (MAJ) was received on May 18, 2012. The proposal was reviewed based on quality and feasibility. GeoNexus Technologies, LLC was determined to be qualified to provide the software and services for the GIS and WAM Integration Project, for which the Director of Public Utilities concurred.
Due to a shortage of resources a reprioritization of existing projects occurred resulting in the need to extend the timeline for this project. Work under this modification is a continuation of services included in the scope of the original bid contract. The base software is already in use within DPU and this upgrade is designed to complement and enhance the existing solution by synchronizing data across systems. This modification No. 2 will extend the contract to allow for continuation of the project through completion and payment of all invoices. All other terms and conditions of the contract will remain in effect through the duration of the contract. This modification is in accordance with the relevant provisions of Columbus City Code Chapter 329 relating to contract modifications.
SUPPLIER: GeoNexus Technologies, LLC (27-1138304), expires 8/1/2015 (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract modification No. 2 is $0.00. Total contract amount including this modification is $213,140.00.
2. Reason additional funds were not foreseen: Additional funds are not being requested at this time.
3. Reason other procurement processes not used: Work under this modification is a continuation of services included in the scope of the original bid contract. The base software is already in use within DPU and this upgrade is designed to complement and enhance the existing solution by synchronizing data across systems.
4. How cost was determined: No additional funding is being requested at this time.
FISCAL IMPACT: $0.00 is needed and budgeted for this service for the Department of Public Utilities.
$112,899.12 was spent in 2014
$31,100.00 was spent in 2013
Title
To authorize the Director of Public Utilities to modify and extend a contract with GeoNexus Technologies, LLC for the GIS and WAM Integration Project for the Department of Public Utilities. ($0.00)
Body
WHEREAS, the Department of Public Utilities has a contract with GeoNexus Technologies, LLC for software upgrade services related to the integration of the Department of Public Utilities' Geographic Information System (GIS) Dashboard and Oracle Work and Asset Management (WAM) software, and
WHEREAS, the Department of Public Utilities utilizes both GIS mapping and work order software for operation and maintenance of utility distribution assets; and
WHEREAS, the Department of Public Utilities requires both software systems to be integrated and synchronized for enhanced mapping and operational efficiency; and
WHEREAS, this software is the only off-the-shelf integration software which links both of DPU's existing GIS and WAM software solutions; and
WHEREAS, the Department of Public Utilities wishes to modify and extend EL014022 with GeoNexus Technologies, LLC to allow for the additional time needed to complete the upgrade, and
WHEREAS, this modification No. 2 will extend the contract through completion of the project and payment of all invoices, and
WHEREAS, the vendor has agreed to modify and extend EL014022 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, this modification is in accordance with the relevant provisions of Columbus City Code Chapter 329, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Public Utilities to modify and extend the existing contract with GeoNexus Technologies, LLC in order to provide the additional time needed to complete the software upgrade services for the GIS and WAM Integration Project; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify and extend contract EL014022 with GeoNexus Technologies, LLC, 3135 South State Street, Suite 350, Ann Arbor, MI 48108, for software upgrade services for the GIS and WAM Integration Project in accordance with the terms and conditions on file in the office of the Director of Public Utilities. Total amount of modification No. 2 is ADD $0.00. Total contract amount including this modification is $213,140.00. This modification will extend the contract through completion of the project and payment of all invoices.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 3. That this modification is in accordance with the relevant provisions of Columbus City Code Chapter 329.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.