Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contract FL003535 with HD Supply Utilities Ltd. for electrical distribution materials. The Division of Power and Water (Power) would like to establish a Purchase Order based on this contract to purchase electrical distribution materials needed for the North High Street Circuit Project. The Contract Compliance number for HD Supply Utilities LTD. is 26-0100651. It expires on March 31, 2008 and they are a Majority vendor.
It is requested that this Ordinance be handled in an emergency manner as wire and cable are needed for this project. This legislation was delayed as funds were contingent on the November Bond Sale.
FISCAL IMPACT: There is sufficient funding within the Voted Street Lighting and Electricity Distribution Improvements Fund.
Title
To authorize the Finance and Management Director to establish a Purchase Order with HD Supply Utilities Ltd. for electrical distribution materials needed for the North High Street Circuit Project; for the Division of Power and Water (Power); to authorize the expenditure of $126,972.63 from the Voted Street Lighting and Electricity Distribution Improvements Fund, and to declare an emergency. ($126,972.63)
Body
WHEREAS, the Division of Power and Water would like to purchase electrical distribution materials needed for the North High Street Circuit Project; and
WHEREAS, the Purchasing Office has established Universal Term Contract FL003535 with HD Supply Utilities Ltd. for these items; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to establish a Purchase Order for electrical distribution materials needed for the North High Street Circuit Project, in an emergency manner as materials are needed for this project and funding was contingent on the November Bond Sale, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and hereby is authorized to establish a Purchase Order with HD Supply Utilities Ltd. for electrical distribution materials needed for the North High Street Circuit project; in the amount of $126,972.63; for the Division of Power and Water (Power); in accordance with the terms and conditions of established Universal Term Contract FL003535.
SECTION 2. That to pay the cost of the aforesaid contract, the expenditure of $126,972.63, or so much thereof as may be needed, be and is hereby authorized from the Voted Street Lighting and Electricity Distribution Improvements Fund 553, Division No. 60-07, Project Number 670784, OCA Code 553784, Object Level Three 6621.
SECTION 3. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.