Explanantion
BACKGROUND: This legislation is for the option to establish three (3) Universal Term Contracts (UTC) for Mainline Valves and Boxes. The Division of Water is the primary user. Mainline Valves and Boxes are used to repair and replace water service lines throughout the City of Columbus. The term of the proposed optional contract is approximately two years, expiring March 31, 2019, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on January 5, 2017.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ004075). Sixty-four (64) bids were solicited. Five (5) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
HD Supply Waterworks, LTD. MAJ, CC# 000148 expires 12/19/2018, items# 1-7, 10-14,16-18 and 21.
Ferguson Enterprises, Inc., MAJ, CC# 009189 expires 12/14/2018, items#8, 9, 15, 19, 20, 22-29, 32, 34, 35, 37, 38, 41, 42, 44 and 46-50.
Site Supply Inc., MAJ, CC# 005145 expires 1/9/2019, item#30, 31, 33, 36, 39, 40, 43, 45, and 51-53.
Total Estimated Annual Expenditure: $200,000.00.
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: Funding to establish these optional contracts is from the General Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures. This ordinance is contingent on the passage of the 2017 operating budget, which is Ordinance #2863-2016.
Title
To authorize the Finance and Management Director to enter into three (3) Universal Term Contracts for the option to purchase Mainline Valves and Boxes with HD Supply Waterworks LTD, Ferguson Enterprises, Inc., and Site Supply, Inc.; and to authorize the expenditure of $3.00 to establish the contracts from the General Fund. ($3.00).
Body
WHEREAS, the Mainline Valves and Boxes UTC will provide for the purchase of repair and replacement pipe for use by the Division of Water employees to repair and replace water lines; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on January 5, 2017 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water to authorize the Finance and Management Director to enter into three (3) contracts with HD Supply Waterworks, Ferguson Enterprises, Inc. and Site Supply, Inc. for the option to purchase Mainline Valves and Boxes; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Mainline Valves and Boxes in accordance with Request for Quotation RFQ004075 for a term of approximately two years, expiring March 31, 2019, with the option to renew for one (1) additional year, as follows:
HD Supply Waterworks, LTD, items#1-7, 10-14, 16-18 and 21. Amount $1.00
Ferguson Enterprises, Inc. items# 8,9,15,19,20,22-29,32,34,35,37,38,41,42,44 and 46-50. Amount $1.00
Site Supply Inc., items# 30,31,33,36,39,40,43,45, and 51-53. Amount $1.00
SECTION 2. That the expenditure of $3.00 is hereby authorized in Fund 1000 General Fund in Object Class 02 Materials and Supplies per the account codes in the attachment of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.