Explanation
BACKGROUND
This ordinance authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement, PA006648, for Waste ID & Clean-Up Services with Sustain LLC.
This contract will provide services to identify, clean-up and dispose of hazardous and non-hazardous wastes. The Division of Power will also use the contract for cleanup of oil spills from transformers damaged by storms, vehicle wrecks and vandalism.
The Universal Term Contract Purchase Agreement, PA006648, requires approval by City Council in order for the Division to expend more than $100,000.00 per Columbus City Code Section 329.
Purchase orders will be created on an as needed basis up to a maximum expenditure of $50,000.00.
SUPPLIER / CONTRACT COMPLIANCE INFORMATION
Sustain LLC, cc# 044852 expires 3/23/25, EBE status
The certification of Sustain LLC is in good standing at the time of this ordinance. The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT
$50,000.00 Funds are budgeted and available for this expenditure
$56,177.19 has been spent to date in 2024
$106,302.45 was spent in 2023
$86,279.50 was spent in 2022
Title
To authorize the Director of the Department of Finance and Management to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement, PA006648, with Sustain LLC for Waste ID & Clean-up Services for the Division of Power; to authorize the Department of Public Utilities to purchase more than $100,000.00 in a fiscal year from the Universal Term Contract; to authorize an expenditure of $50,000.00 from the Electricity Operating Fund. ($50,000.00)
Body
WHEREAS, the Purchasing Office established a Universal Term Contract / Purchase Agreement, PA006648, with Sustain LLC for Waste ID & Clean-up Services; and
WHEREAS, the Division of Power needs to establish purchase orders as needed up to the amount of $50,000.00 for services; and
WHEREAS, City Code Chapter 329.19 requires an ordinance approved by City Council for a City agency to purchase more than $100,000.00 in a fiscal year from a Universal Term Contract; and
WHEREAS, the expenditure of $50,000.00 or so much thereof as may be needed, is hereby authorized from object class 03 Services in Fund 6300 (Electricity Operating) per the accounting codes in the attachment to this ordinance; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract / Purchase Agreement, PA006648, with Sustain LLC for Waste ID & Clean-up Services; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to associate all General Budget Reservations resulting from this ordinance with Universal Term Contract / Purchase Agreement, PA006648, with Sustain LLC for Waste ID & Clean-up Services for the Division of Power.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code.
SECTION 3. That City Council authorizes the purchase of more than $100,000.00 this fiscal year from the Universal Term Contract established with Sustain LLC for Waste ID & Clean-up Services for the Division of Power.
SECTION 4. That the expenditure of $50,000.00 or so much thereof as may be needed, is hereby authorized from object class 03 Services in Fund 6300 (Electricity Operating) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.