Explanation
BACKGROUND: The Division of Police needs to purchase a forklift for the Police Property Room. The current forklift is no longer operational. A reliable forklift is essential for daily operations and for the safety of the operators and storage of property.
Bid Information: The City Purchasing Office conducted a formal bid; SA003080, for a 3-Wheel Electric Forklift and Trade-In, which included the trade-in of the old forklift. This old forklift was advertised by the Purchasing Office, but no agency expressed an interest.
Four bids were received including trade-in amount as follows:
Boetcher's Lift Truck Service Inc. $23,831.00
Doosan Infracore America Corp. $24,497.00
OKI Systems Limited $24,729.38
Barloworld $27,950.00
The vendors are all majority firms.
After review of the bids received, the Division of Police recommends acceptance of the bid submitted by Boetcher's Lift Truck Service as being the lowest, most responsive, responsible bidder.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No.: 31-1040261, expires 03/20/2009
Emergency Designation: Emergency legislation is requested in order to expedite the purchase so the equipment may be on order and in service for the Police Property Room as soon as possible.
FISCAL IMPACT: This ordinance authorizes an expenditure of $23,831.00 from the Law Enforcement Drug Seizure Fund for the purchase of a forklift for the Police Property Room. There is no impact on the General Fund for this purchase.
Title
To authorize the Finance and Management Director to enter issue a purchase order with Boetcher's Lift Truck Service, Inc. for the purchase of a forklift for the Division of Police, to authorize the expenditure of $23,831.00 from the Law Enforcement Seizure Fund; and to declare an emergency. ($23,831.00)
Body
WHEREAS, the Division of Police has a need for a forklift for Police Property Room; and
WHEREAS, the Purchasing Office solicited formal bids (SA03080) for the purchase of a 3-Wheel Electric Forklift and Trade-In; and
WHEREAS, Boetcher's Lift Truck Service, Inc. was the lowest, most responsible and responsive bid received; and
WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to issue a purchase order for the purchase of a forklift in order to expedite the purchase so the equipment may be on order and in service for the Police Property Room as soon as possible for the immediate preservation of the public health, peace, property, safety and welfare, now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Boetcher's Lift Truck Service, Inc. for the purchase of a forklift for the Division of Police.
SECTION 2. That the expenditure of $23,831.00, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03 | FUND 219 | SUBFUND 002 | OBJ LEVEL (1) 06 | OBJ LEVEL (3) 6652 | OCA 301838
SECTION 3 That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.