Explanation
BACKGROUND
This legislation authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various other fund city agencies, for the purchase of replacement desktop computers, printers, servers and computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL003923 (BPCMP01H), with Resource One Computer Systems, Inc., expiration date March 31, 2011, FL003934 (BPCMP07F), with Pomeroy IT Solutions, Inc. expiration date March 31, 2011 and FL003922 (BPCMP01G), with Smart Solutions, Inc., expiration date March 31, 2011.
This legislation also authorizes the City Auditor to transfer funds between Object Levels to allow for funding to be available within the appropriate Object Level for the upgrade/replacement of existing computers within the City of Columbus, Department of Technology, on behalf of the Department of Transportation. The desktop computers, printers, servers and computer related products and equipment being replaced are outdated and/or obsolete. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus. Replacement of these computers are crucial for continued efficiency, so that the City of Columbus can access applications critical to daily operations.
FISCAL IMPACT
This purchase will expend $677,454.44 for the purchase of replacement desktop computers, printers, servers and computer related products and equipment, on behalf of various other fund city agencies. Also, this purchase will require a transfer of funds between object levels within the 2009 Department of Technology's Information Services Fund. Funds are identified and available in the 2009 Department of Technology's Information Services Budget to fund this purchase, which in the aggregate totals $677,454.44, distributed between the vendors as follows: $630,449.64 with Resource One Computer Systems, Inc., $20,000.00 with Pomeroy IT Solutions and $27,004.80 with Smart Solutions, Inc.
EMERGENCY DESIGNATION
Emergency designation is being requested by the various other fund city agencies to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.
CONTRACT COMPLIANCE
Vendor Name: Resource One Computer Systems, Inc. CC#: 31-1419297 Expiration Date: 5/6/2011
Vendor Name: Smart Solutions, Inc. CC#: 34-1403269 Expiration Date: 3/10/2011
Vendor Name: Pomeroy IT Solutions CC#: 61-1352158 Expiration Date: 10/24/2009
Title
To authorize the transfer of funds within the Information Services Fund; to authorize the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various other fund city agencies, for the purchase of replacement desktop computers, printers, servers and computer related products and equipment from pre-established universal term contracts with Resource One Computer Systems, Inc., Pomeroy IT Solutions and Smart Solutions, Inc.; to authorize the expenditure of $677,454.44 from the 2009 Department of Technology Information Services Fund; and to declare an emergency. ($677,454.44)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various other fund city agencies, for the purchase of replacement desktop computers, printers, servers and computer related products and equipment; and
WHEREAS, the desktop computers, printers, servers and computer related products and equipment used by various agencies within the City of Columbus are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that the City of Columbus can continue to operate at peak efficiency; and
WHEREAS, it is necessary to transfer funds within the 2009 Department of Technology Information Services Fund in order to ensure the proper funding is available for the necessary purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that there is an immediate need to authorize the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various other fund city agencies, for the purchase of replacement desktop computers, printers, servers and computer related products and equipment, from pre-established universal term contracts (UTC'S) with Resource One Computer Systems, Inc., Pomeroy IT Solutions and Smart Solutions, Inc. for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer funds within the 2009 Department of Technology's Information Services Fund as follows:
FROM:
Dept/Div: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265 | OBJ Level 1: 02| OBJ Level 3: 2193| Amount: $10,000.00
TO:
Dept/Div: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265 | OBJ Level 1: 06| OBJ Level 3: 6647| Amount: $10,000.00
SECTION 2. That the Director of Finance and Management is authorized to establish blanket purchase orders, for the Department of Technology, on behalf of various other fund city agencies, for the purchase of replacement desktop computers, printers, servers and computer related products and equipment, from pre-established universal term contracts (UTC'S), FL003923, with Resource One Computer Systems, Inc., expiration date March 31, 2011, FL003934, with Pomeroy IT Solutions, expiration date March 31, 2011 and FL003922, with Smart Solutions, Inc., expiration date March 31, 2011.
SECTION 3. That the expenditure of $677,454.44 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 472417| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $19,906.56 (DoT - Smart Solutions)
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $213.04 (DPU/Electricity - Smart Solutions)
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $1,355.08 (DPU/Water - Smart Solutions)
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $1,519.23 (DPU/Sewers & Drain - Smart Solutions)
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $405.13 (DPU/Stormwater - Smart Solutions)
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 470204| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $3,605.76 (DoT - Smart Solutions)
Division: 47-01| Fund: 514| Subfund: 550| OCA Code: 514550| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $29,692.95 (DPU/Electricity - Resource One)
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $188,866.62 (DPU/Water - Resource One)
Division: 47-01| Fund: 514| Subfund: 650| OCA Code: 514650| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $211,744.79 (DPU/Sewers & Drain - Resource One)
Division: 47-01| Fund: 514| Subfund: 675| OCA Code: 514675| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $56,465.28 (DPU/Stormwater - Resource One)
Division: 47-02| Fund: 514| Subfund: 001| OCA Code: 472411| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $28,680.00 (DoT/End User - Resource One)
Division: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $100,000.00 (Planning & Operations - Resource One)
Division: 47-01| Fund: 514| Subfund: 599| OCA Code: 514599| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $15,000.00 (Design & Construction - Resource One)
Division: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265| OBJ Level 1: 02| OBJ Level 02: 2193| Amount: $10,000.00 (Planning & Operations - Pomeroy IT Solutions)
Division: 47-01| Fund: 514| Subfund: 265| OCA Code: 514265| OBJ Level 1: 06| OBJ Level 02: 6647| Amount: $10,000.00 (Planning & Operations - Pomeroy IT Solutions)
TOTALS: Smart Solutions, Inc.: $27,004.80| Resource One Computer Systems, Inc.: $630,449.64|Pomeroy IT Solutions: $20,000.00
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.