Explanation
BACKGROUND:
This ordinance authorizes the Director of The Department of Technology to modify a contract agreement with Gyrus Systems for the renewal of an annual license on behalf of the Human Resources Department for Training Wizard software. The software provides for the scheduling, tracking, data collection and reporting of training classes offered by the citywide training and development office and other city departments. The license also provides for unlimited administrative license users and assists in managing a learning environment, facilitating training events and records, learning management and skills development. The license also includes a full range of professional services including software support, web access for upgrades, updates and real-time downloads from other Gyrus technology applications such as Knowledgebase. Furthermore, this agreement will provide the resources to ensure proper documentation of all class attendance as proof of compliance with various state and federal laws which require training as a proactive measure for compliance.
FISCAL IMPACT:
Expenditure for the Gyrus Systems Training Wizard in 2004 was $24,575.77. During fiscal year 2005 the Department expended $28,995.77. The 2006 Expenditure was $22,196.00 for 3550 students. Adequate funding is available in the 2007 budget. The increased request for 2007 is due to increasing the student coverage to 4,600 from the previous 3,550. The unit pricing for 2007 is $7.16. The 2006 unit pricing was $6.80 per unit. Department of Technology information services fund for this modification. The period of the agreement covers from April 30, 2007 to April 30, 2008.
CONTRACT COMPLIANCE:
54-2061419 Expires: 01/20/2008
Title
To authorize the Director of the Department of Technology to modify a contract for the renewal of an annual license with Gyrus Systems from the Department of Technology information service fund on behalf of the Human Resources Department; to authorize the expenditure of $32,936.00. ($32,936.00)
Body
WHEREAS, this ordinance authorizes the Department of Technology to renew an annual license from Gyrus Systems on behalf of the Department of Human Resources, and
WHEREAS, the Gyrus Training Wizard software will provide the resources to ensure proper documentation of all class attendance as proof of compliance with various state and federal laws which require training as a proactive measure for compliance, and
WHEREAS, the license coverage period is from April 30, 2007 to April 30, 2008, and
WHEREAS, it is necessary to renew the software license for Training Wizard from Gyrus Systems, for the purpose of database record keeping of city-wide training class activities including attendance, costs, and compliance reports, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Technology be and is hereby authorized to modify a contract for the renewal of an annual software license for Training Wizard from Gyrus Systems for the purpose of database record keeping of city-wide training class activities including attendance, costs, and compliance reports.
Section 2. That the expenditure of $32,936.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01|Fund: 514| Sub fund 010| OCA Code: 460047| Object Level One: 03| Object Level three: 3369
SECTION 3: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.