Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Conie Construction Co. for the 2014 Water Main Repairs Project, Division of Water Contract Number 2071.
This project will provide labor and equipment to complete emergency repairs within the water distribution system when the work load exceeds the ability or capacity of the Water Distribution section.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: This contract will provide assistance to our water line maintenance crews in completing water main break repairs in a timely matter should severe weather related breaks exceed our normal maintenance capacities.
3. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on October 23, 2013. Bids were received from: Conie Construction Co. - $552,700.50; John Eramo & Sons, Inc. - $704,797.50; and Darby Creek Excavating, Inc. - $1,224,740.00*.
*Darby Creek Excavating's original bid amount was 898,040.00 but a lump sum error caused a higher than normal bid amount.
The lowest, responsive, responsible, and best bid was from Conie Construction Co. in the amount of $552,700.50 Their Contract Compliance Number is 31-0800904 (10/9/14, Majority).
Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
4. FISCAL IMPACT: A transfer of funds within the Water Works Enlargement Voted Bonds Fund will be necessary, as well as an amendment to the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a construction contract with Conie Construction Co. for the 2014 Water Main Repairs Project; for the Division of Water; to authorize a transfer and expenditure up to $552,700.50 within the Water Works Enlargement Voted Bonds Fund; and to amend the 2013 Capital Improvements Budget. ($552,700.50)
Body
WHEREAS, three bids for the 2014 Water Main Repairs Project were received and publicly opened in the offices of the Director of Public Utilities on October 23, 2013; and
WHEREAS, this project will provide labor and equipment to complete emergency repairs within the water distribution system when the work load exceeds the ability or capacity of the Water Distribution section; and
WHEREAS, the lowest, best, most responsive, and responsible bid was from Conie Construction Co. in the amount of $552,700.50; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract for the 2014 Water Main Repairs Project with Conie Construction Co.; and
WHEREAS, it is necessary for this Council to authorize a transfer and expenditure of funds within the Water Works Enlargement Voted Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2013 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Conie Construction Co. for the 2014 Water Main Repairs Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the 2014 Water Main Repairs Project with the lowest, best, most responsive, responsible bidder, Conie Construction Co., 1340 Windsor Ave., Columbus, Ohio 43211, in the amount of $552,700.50; in accordance with the terms and conditions of the contracts on file in the Office of the Division of Water.
SECTION 2. That the City Auditor is hereby authorized to transfer $552,700.50 within the Department of Public Utilities, Division of Water, Dept/Div. No. 60-09, Water Build America Bonds Fund, Fund No. 606, Object Level Three 6629, as follows:
Fund No. | Project No. | Project Name | OCA Code | Change
606 | 690521-100000 (New Funding)| Water Main Repairs | 606521 | -$552,700.50
606 | 690521-100002 (New Funding) | 2014 Water Main Repairs | 665212 | +$552,700.50
SECTION 3. That the 2013 Capital Improvements Budget is hereby amended as follows:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | Change
606 | 690521-100000 (New Funding)| Water Main Repairs | $600,000 | $47,299 | -$552,701
606 | 690521-100002 (New Funding) | 2014 Water Main Repairs | $0 | $552,701 | +$552,701
SECTION 4. That an expenditure up to $552,700.50 is hereby authorized for the 2014 Water Main Repairs Project within the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division 60-09, Project No. 690521-100002 (New Funding), Object Level Three 6629, OCA Code 665212.
SECTION 5. That said construction companies shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Water.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.