Explanation
1. BACKGROUND
Under the American Recovery and Reinvestment Act (ARRA) of 2009, the city of Columbus was awarded $7,403,500 from the U.S. Department of Energy as a formula allocation of the Energy Efficiency and Conservation Block Grant (EECBG). The Department of Public Service received $1,571,650 of this award for Pedestrian Signal Upgrade to LED technology. The new pedestrian signals will comply with the latest standards promulgated by the Institute of Transportation Engineers specifying appearance criteria, energy-saving performance and expected service life.
These countdown displays will provide a clearer understanding of the meaning of pedestrian clearance intervals, increased customer acceptance of the proper operation of pedestrian signals and ultimately safer pedestrian environment. The project will replace a total of 3,698 pedestrian signals with an expected annual savings of 1,946,000 kilowatt hours upon project completion in the fall of 2012.
Appropriation of these grant funds was authorized in Ordinance 1511-2009. Ordinance 0769-2010 amended the ordinance 1511-2009 with regard to appropriation between object level one codes and authorized the expenditure from the General Government Grant Fund (Fund 220) for the Division of Planning and Operations within the Department of Public Service. This ordinance identifies that the expenditure of $1,109,400.00 of the grant funds which were authorized in ordinance 0769-2010 will be expended for this signal equipment per the terms and conditions of the following Universal Term Contracts awarded from SA003200:
FL004381 Baldwin & Sours, Inc. $626,384.00
FL004382 Traffic Control Products $291,311.00
FL004383 General Traffic Equipment $180,687.00
FL004380 Path Master $ 11,018.00
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Baldwin and Sours, Inc., Path Master, Inc., Traffic Control Products, Inc. and General Traffic Equipment Corp.
2. CONTRACT COMPLIANCE
Baldwin & Sours, Inc's contract compliance number is 31-1104513 and expires 9/9/12.
Traffic Control Products, Inc's contract compliance number is 34-1374949 and expires 5/29/11.
General Traffic Equipment Corp's contract compliance number is 13-3095949 and expires 3/18/11.
Path Master, Inc's contract compliance number is 34-1233777 and expires 5/11/12.
3. FISCAL IMPACT
This legislation identifies the UTC contract being utilized in the acquisition of these commodities in the amount of $1,109,400.00.
4. EMERGENCY DESIGNATION
Emergency action is requested to allow the financial transactions to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.
Title
To authorize the Director of the Department of Finance and Management to issue purchase orders from existing universal term contracts for the purchase of signal equipment, to authorize the Director of the Department of Public Service to expend from the General Government Grant Fund $1,109,400.00 and to declare an emergency. ($1,109,400.00)
Body
WHEREAS, Ordinance 1511-2009 authorized the appropriation of funds for the Energy Efficiency and Conservation Block Grant (EECBG), and
WHEREAS, Ordinance 0769-2010 amended the ordinance 1511-2009 with regard to appropriation between object level one codes and authorized the expenditure from the General Government Grant Fund (Fund 220) for the Division of Planning and Operations within the Department of Public Service., and
WHEREAS, this legislation identifies the UTC contracts being utilized in the expenditure of these funds for the equipment being purchased in this grant, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations in that it is immediately necessary to expend the aforementioned funds for the replacement of pedestrian signals, thereby preserving the public health, peach, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of the Department of Finance and Management is hereby authorized to establish purchase orders from existing universal contracts for the pedestrian countdown signals as follows:
FL004381 Baldwin & Sours, Inc. 31-1104513 $626,384.00
FL004382 Traffic Control Products, Inc. 34-1374949 $291,311.00
FL004383 General Traffic Equipment Corp. 13-3095949 $180,687.00
FL004380 Path Master, Inc. 34-1233777 $ 11,018.00
Total Amount $1,109,400.00
Section 2. That the expenditure of $1,109,400.00, or so much thereof that may be necessary be and is hereby authorized and approved to be expended from the Division of Planning and Operations, Department of Public Service as follows:
Dept/Div Fund Grant No. OCA OL 03 Amount
59-11 220 459106 599206 6621 $1,109,400
Grand total $1,109,400.00
Section 3. That monies identified in Section 2 shall be paid upon order of the Director of Public Service; and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.