Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a professional engineering services contract with R.D. Zande & Associates, Inc., in connection with the Franklin-Main Interceptor Rehabilitation, Buttles Avenue to Fulton Street.
The purpose of this contract includes cleaning and televising the existing sewer, performing manhole inspections and evaluations, investigating the need for easements; performing field surveying; preparing a Design Report to document the evaluations and recommendations; generating detailed construction plans and specifications; preparing site-specific maintenance of traffic plans; supplying all construction documents required for the bidding; performing engineering services during construction and preparing as-built drawings at the completion of the project.
2. PROCUREMENT INFORMATION:
The basis for selection of the chosen professional engineering services firm: The Department of Public Utilities advertised a Request for Statement of Qualifications (RFSQ's) for six various sanitary and/or combined sewer rehabilitation projects in the City Bulletin in accordance with the provisions of Section 329.13 of Columbus City Codes. Fourteen firms submitted qualifications to the Director of Public Utilities on Friday, September 14, 2003. An Evaluation Committee ranked all of the offerrors based upon the criteria specified within the advertised RFSQ. The Division of Sewerage and Drainage followed up with a request for technical proposals from three firms for the subject project. The three firms who submitted technical proposals on September 9, 2005 were R. D. Zande & Associates, Inc.,; MS Consultants; and Malcolm-Pirnie, Inc.
These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality, feasibility and cost. After careful consideration, the committee recommended that R. D. Zande & Associates, Inc., be selected to provide the engineering services for this project, for which the Director of Public Utilities has concurred.
3. FISCAL IMPACT:
This ordinance requests the transfer and appropriation of funds from the Sewerage System Reserve Fund to the Ohio Water Pollution Control Loan Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such time as the proceeds from a loan that the Division intends to make applicatio for at the time of construction services procurement which is scheduled for 2009.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services contract with R. D. Zande & Associates, Inc., in connection with the Franklin Main Interceptor Rehabilitation, Buttles Ave. to Fulton St. Project; to authorize the appropriation, transfer and expenditure of $1,360,460.00 from the Sewer System Reserve Fund to the Ohio Water Pollution Control Loan Fund; for the Division of Sewerage and Drainage. ($1,360,460.00)
Body
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities has determined it necessary to perform a comprehensive evaluation of the structural integrity of the Franklin-Main Interceptor Sewer, Buttles Avenue to Fulton Street, that was originally constructed in 1892; and; and
WHEREAS, the Director of the Public Utilities received statement of qualifications from professional engineering service firms who were interested in providing services for the requested detailed proposals for sewer system rehabilitation projects from the firms of R. D. Zande & Associates; MS Consultants; and Malcolm-Pirnie, for the aforementioned project services; and received these proposals on September 9, 2005; in accordance with the procurement provisions of Section 329.13 of the Columbus City Codes; and
WHEREAS, based upon an evaluation of these proposals utilizing predetermined criteria, a selection committee determined that R. D. Zande & Associates, Inc., submitted the best proposal for the required project services, to which the Director of the Department of Public Utilities concurred; and
WHEREAS, it is immediately necessary to both appropriate funds from the Sewer System Reserve Fund and to transfer said funds into the Ohio Water Pollution Control Loan Fund; in order to temporarily fund this expenditure, until such time as the City is able to execute a loan for the above stated purpose and reimburse the Sewage System Reserve Fund;
WHEREAS, it has been determined necessary for this Council to authorize the Director of Public Utilities to award a professional engineering services contract for purposes of providing the aforementioned services; to authorize the appropriation and transfer of funds from the Sanitary Sewer Reserve Fund to the Ohio Water Pollution Control Loan Fund; in order to proceed with the rehabilitation of this aging, vital sanitary sewer infrastructure, at the earliest practicable date, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the unappropriated monies in the Sewerage System Reserve Fund 654, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2006, the sum of $1,360,460.00 is hereby appropriated to the Division of Sewerage and Drainage, Division 60-05, Object Level One 10, Object Level Three 5502, OCA Code 901553.
Section 2. That the City Auditor is hereby authorized and directed to transfer $1,360,460.00 to the Ohio Water Pollution Control Loan Fund No. 666, into the appropriate project accounts as specified within Section 3 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
Section 3. That the expenditure of $1,360,460.00 is hereby appropriated for the Franklin-Main Interceptor Sewer Rehabilitation Project within Ohio Water Pollution Control Loan Fund No. 666| Division 60-05| Object Level Three No. 6676| as follows:
Proj. No.: 650600| Franklin-Main Intercept. Sewer| OCA Code 656600| $1,360,460.00
Section 4. That upon obtaining other funds for the purpose of funding sanitary sewer system capital improvement work, the City Auditor is hereby authorized to repay the Sewerage System Reserve Fund the amount transferred under Section 2., above, and said funds are hereby deemed appropriated for such purpose.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with the expenditure of the funds transferred under Section 2., above.
Section 6. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services contract with R. D. Zande & Associates, Inc., 1500 Lake Shore Drive, Suite 100, Columbus, Ohio 43204, in connection with the capital improvements project identified within Section 3 herein, in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 7. That the expenditure of $1,360,460.00, or as much thereof as may be needed, be and the same hereby is authorized from the Ohio Water Pollution Control Loan Fund No. 666; Division 60-05; within the following projects:
Proj. No.: 650600| Franklin-Main Interceptor. Rehab.| OCA Code 656600| $1,360,460.00
Section 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.