Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to execute a planned modification for a professional engineering services contract with HNTB Ohio, Inc., for the Traffic Signal Installation - Columbus Traffic Signal System Phase D (CTSS Ph. D) project. This is the first planned modification to the original contract.
The contract includes adding the detailed design of up to 260 intersections to the new central traffic control systems in the CTSS Phase B project. The project incorporates intersections from the old central system, existing closed loop systems, and intersections currently not on any system. In addition, the project uses fiber optic cable and wireless communications to communicate to the signalized intersections. This contract modification shall continue the design work for the project, including: Stages 2, 3, and final construction plans; construction support; and as-built drawings.
2. PLANNED CONTRACT MODIFICATION
This contract modification is necessary to provide additional engineering and design services for this project.
This is a planned modification. Due to funding availability, the design will occur in 2 phases.
The original contract amount: $1,250,000 (Ordinance 0908-2014, EL016019)
The amount of modification no. 1: $1,150,000.00
The total contract amount, including this modification, is $2,400,000.00
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against HNTB Ohio, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for HNTB Ohio, Inc. is 43-1628397 and expires 4/15/16.
3. FISCAL IMPACT
Funds in the amount of $1,150,000.00 are available for this project in the Streets and Highways Bond Fund within the Department of Public Service. Amendment to the 2015 Capital Improvements Budget is necessary to establish sufficient cash and authority in the proper project.
4. EMERGENCY DESIGNATION
The department requests emergency designation so as to provide necessary engineering and design funding and prevent unnecessary delays in the Department of Public Service’s Capital Improvement Program.
Title
To amend the 2015 Capital Improvement Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a contract modification with HNTB Ohio, Inc. for engineering, technical, and surveying services in connection with the Traffic Signal Installation - Columbus Traffic Signal System (CTSS) Phase D project; to authorize the expenditure of up to $1,150,000.00 from the Streets and Highways Bonds Fund; and to declare an emergency. ($1,150,000.00)
Body
WHEREAS, Ordinance 0908-2014 authorized the Director of Public Service to enter into contract with HNTB Ohio, Inc. for the Traffic Signal Installation - Columbus Traffic Signal System Phase D project; and
WHEREAS, additional engineering and design services are needed to complete the CTSS Ph D project; and
WHEREAS, it is necessary to execute a planned contract modification to Contract No. EL016019 to authorize additional funds for the professional services required for the engineering and design of this project; and
WHEREAS, this ordinance authorizes the Director of Public Service to execute a professional services contract modification for the CTSS PH D project; and
WHEREAS, it is necessary to authorize an amendment to the 2015 Capital Improvement Budget and a transfer of cash within the Streets and Highway Bond Fund for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that this contract should be authorized immediately so that funding can be made available for necessary engineering and design services for capital improvement projects; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 590910-100002 / SciTech-OSU Research Park Envir. (Voted Carryover) / $4,315,001.00 / ($1,150,000.00) / $3,165,001.00
704 / 540007-100006 / Traffic Signal Installation - Columbus Traffic Signal System Phase D (Voted Carryover) / $0 / $1,150,000.00 / $1,150,000.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriate between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
From:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 590910-100002 / SciTech-OSU Research Park Envir. / 06-6600 / 749102 / $1,150,000.00
To:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100006 / Traffic Signal Installation - Columbus Traffic Signal System Phase D / 06-6600 / 740706 / $1,150,000.00
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with HNTB Ohio, Inc. for the Traffic Signal Installation - Columbus Traffic Signal System (CTSS) Phase D project for engineering and design services in an amount of up to $1,150,000.00.
SECTION 4. That for the purpose of paying the cost of this contract the sum of up to $1,150,000.00 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways Bond Fund as follows:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540007-100006 / Traffic Signal Installation - Columbus Traffic Signal System Phase D / 06-6682 / 740706 / $1,150,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.