Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Development to enter into a not-for-profit service contract with the Short North Special Improvement District (SID) in the amount up to $25,000.00 for environmental maintenance, supplemental security, improvements, promotions, and member services per the Plan of Service. The City of Columbus agreed to make an annual payment of 10,000.00 for Phase 1 which was 2022 through 2024 per the Plan of Service. The City of Columbus subsequently agreed to make an annual payment of $10,000.00 for Phase II which is 2024 through 2031 per the Short North Plan of Services. The annual payment of $10,000,00 is due for both 2025 and 2026. The Department of Recreation and Parks will contribute an additional $5,000.00 to the contract for cleaning and security services for the Italian Village Park. The City does not currently have the human resources to fulfill the services contemplated by the contract.
This ordinance also authorizes payment of eligible expenses prior to the purchase order, beginning August 1, 2025, for services that have already been provided. Payments will be advanced on a predetermined schedule provided in the terms of the agreement.
EMERGENCY DESIGNATION: An emergency exists in that it is immediately necessary to allow the Short North SID to begin providing the services per the Plan of Services and to provide maintenance services in Italian Village for Recreation and Parks.
FISCAL IMPACT: Funding of $20,000.00 for this contract is included in the Department of Development’s Economic Development 2026 General Fund Budget and $5,000.00 is available in the Recreation & Parks - Italian Village Park special purpose subfund.
CONTRACT COMPLIANCE: The vendor’s contract compliance number is 005609 and it expires on April 2, 2027.
Title
To authorize the Director of the Department of Development to enter into a not-for-profit service contract in the amount up to $25,000.00 with the Short North Special Improvement District (SID) for environmental maintenance, supplemental security, improvements, promotions, and member services per the Plan of Service; to authorize the expenditure of up to $20,000.00 from the 2026 General Fund Operating Budget; to authorize the expenditure of up to $5,000.00 from the Special Purpose Fund, Recreation & Parks - Italian Village Park subfund; to authorize expenses incurred prior to purchase order execution, beginning August 1, 2025; to authorize the advancement of funds on a predetermined schedule provided in the terms of the agreement; and to declare an emergency. ($25,000.00)
Body
WHEREAS, the City of Columbus agreed to make an annual payment of $10,000.00 for Phase 1 per the Plan of Service; and
WHEREAS, the City of Columbus subsequently agreed to make an annual payment of $10,000.00 for Phase II per the Short North Plan of Service; and
WHEREAS, Phase II goes from 2024 through 2031; and
WHEREAS, the annual payment of $10,000.00 is due for 2025 and 2026; and
WHEREAS, Department of Recreation and Parks will contribute an additional $5,000.00 to the contract for maintenance services to be provided by the Short North SID in Italian Village; and
WHEREAS, it is necessary to authorize expenses incurred prior to the execution of a purchase order, starting August 1, 2025; and
WHEREAS, funding will be advanced to the agency on a predetermined schedule; and
WHEREAS, the City of Columbus desires to continue to provide support to the Shorth North SID per the Plan of Service; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director of Development to enter into a not-for-profit service contract in an amount up to $25,000.00 with the Short North Special Improvement District (SID) for maintenance services per the Plan of Service, to avoid an interruption in services, for the immediate preservation of the public peace, health, property, and safety; NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Development is hereby authorized to enter into a not-for-profit service contract with the Short North Special Improvement District (SID) in an amount up to $25,000.00 for the purpose of providing maintenance services per the Plan of Service, to authorize expenses incurred prior to the creation of the purchase order, starting August 1, 2025, and to advance funding per a predetermined schedule.
SECTION 2. That for the purpose stated in Section 1, the expenditure of $20,000.00, or so much thereof as may be needed, is hereby authorized in Fund 1000 (General Fund), Dept-Div 44-02 (Economic Development), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That for the purpose stated in Section 1, the expenditure of $5,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2223 (Special Purpose Fund), Subfund 222358 (Recreation & Parks - Italian Village Park ) Dept-Div 51-01 (Recreation and Parks), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.