Explanation
1. BACKGROUND
The purpose of this ordinance is to amend an earlier ordinance authorizing the execution of a service contract between the Department of Public Service and Routeware, Inc. for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet.
Routeware, Inc. offers an on-demand routing solution, which enhances efficiencies for the Division of Refuse Collection by providing a streamlined option to develop optimized bulk collection and container management routes each day. Refuse drivers receive the routing instructions through iPhones leased by Routeware, Inc., and the routes are developed through an online portal that will pull in all relevant information for that day. The phones also allow the drivers to take before and after pictures to confirm service. This allows the Division of Refuse Collection to maximize efficiencies and to assess streets for pot holes, illegal dumping, and other street maintenance, as the vehicles travel around their assigned routes.
Ordinance 1911-2025 authorized the Director of Public Service to enter a service contract with Routeware, Inc. and to expend up to $147,576.00 to support associated software subscription and maintenance costs. While that agreement was intended to be a one-year contract, with two, one-year renewal options, which was noted in the Bid Waiver section of that legislation, language conferring that authority was not included in the Be It Ordained section of that same ordinance. This legislation seeks to correct that omission.
This legislation also seeks to authorize the Department of Public Service to make payment to Routeware, Inc. for services rendered between April 1, 2025, and September 30, 2025, during which time the parties were engaged in contract negotiations.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for Routeware, Inc. is CC030689, which expires September 1, 2027.
3. FISCAL IMPACT
An Auditor’s Certificate, ACPO012174, has been established, pursuant to Ordinance 1911-2025, to compensate Routeware, Inc. for the services described herein.
4. EMERGENCY JUSTIFICATION
Emergency action is requested to facilitate the execution of the service contract so as to avoid a lapse in essential services.
Title
To amend Ordinance 1911-2025 so as to authorize the Director of Public Service to execute a one-year service contract, with two 1-year renewal options, with Routeware, Inc. for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection; to authorize the reimbursement of expenses incurred between April 1, 2025, and September 30, 2025, during which time the parties were engaged in contract negotiations; and to declare an emergency. ($0.00)
Body
WHEREAS, Ordinance 1911-2025 authorized the Director of Public Service to execute a contract with Routeware, Inc. for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet; and
WHEREAS, the resulting agreement was intended to be a one-year contract, with two, one-year renewal options, which was noted in the Bid Waiver section of that legislation but not in in the Be It Ordained section of that same ordinance, necessitating an amendment to Ordinance 1911-2025; and
WHEREAS, it also is necessary to authorize payment to Routeware, Inc. for services rendered between April 1, 2025, and September 30, 2025, during which time the parties were engaged in contract negotiations; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to amend Ordinance 191-2025 to correct the underlying contract term and to authorize payment prior to the issuance of a purchase order for services rendered between April 1,, 2025 and September 30, 2025 during which time the vendor and the City were engaged in contract negotiations, so as to avoid a lapse in essential services to residents by the GPS tracking and route diagnostics received by the Division of Refuse Collection under the contract, all for the immediate preservation of the public health, peace, property, safety and welfare;and now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That Ordinance 1911-2025 be and hereby is amended as follows with additions in underline and deletions in strikethrough:
i. SECTION 1. That the Director of Public Service be and hereby is authorized to execute a one-year service contract, with two, one-year renewal options, with Routeware, Inc., 16575 SW 72nd Avenue, Portland, OR 97224, for the provision of GPS tracking and route diagnostics for the Division of Refuse Collection fleet.
ii. SECTION 4. That the Department of Public Service be and hereby is authorized to compensate Routeware, Inc. for services rendered between April 1, 2025, and September 30, 2025, during which time the parties were engaged in contract negotiations.
iii. The paragraphs formerly designated as sections 4, 5, 6, and 7 shall be renumbered as follows:
SECTION 4 5. That the funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.
SECTION 2. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.