Explanation
Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into contract with Avalon Technologies, Inc. for the provision of professional services necessary to upgrade the servers and associated equipment ("Dell Upgrade Project") for the Franklin County Municipal Court Case Management System and the Electronic Filing System ("E-Filing"). This upgrade will include removing equipment which is end-of-life (EOL) and enhancing the new equipment to provide greater speeds and capabilities.
Bid Information:
Pricing is based on the Dell Ohio State Term Schedule ("STS"); contract number: 534109-31; expiration date 6/30/2015. Avalon Technologies, Inc. is a Dell Premier Partner under this contract. A Dell Premier Partner has expertise in hardware, software and services. Avalon Technologies is certified in Dell, Oracle and Cisco, and has extensive knowledge of Windows and Linux essential for the Dell Upgrade Project. Ordinance 0582-87 authorizes the City of Columbus to purchase from this contract.
Contract Compliance Number: 020746597
Expiration Date: 12/18/2016
The company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: Emergency legislation is requested to expedite the Dell Upgrade Project for the Franklin County Municipal Court Case Management System and the E-Filing System.
Fiscal Impact: Funds totaling $17,900.00 are available within the Municipal Court Clerk Capital Improvement Fund.
Title
To authorize the Municipal Court Clerk to enter into a contract with Avalon Technologies, Inc. for the provision of professional services for the Dell Upgrade Project; to authorize an expenditure of $17,900.00 from the Municipal Court Clerk Capital Improvement Fund; and to declare an emergency ($17,900.00).
Body
WHEREAS, it is necessary for the Municipal Court Clerk to enter into contract with Avalon Technologies, Inc. for the Dell Upgrade Project; and
WHEREAS, the Dell Upgrade will provide greater speeds and capabilities for the servers and associated equipment for the Franklin County Municipal Court Case Management System and the Electronic Filing System ("E-Filing").
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk's office, in that it is immediately necessary to enter into contract with Avalon Technologies, Inc. to expedite the Dell Upgrade Project for the Franklin County Municipal Court Case Management System and E-Filing System, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to enter into a contract with Avalon Technologies, Inc. for the provision of professional services for the Dell Upgrade Project in the amount of $17,900.00 for the Franklin County Municipal Court Case Management System and E-Filing system.
SECTION 2. That the expenditure of $17,900.00 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Capital Improvement fund, department 26-01, fund 780, project 780001-100005, oca 780105, object level 1 - 06, object level 3 - 6655.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.