Explanation
1. BACKGROUND:
This ordinance authorizes the Director of the Finance and Management Department, on behalf of the Department of Public Service, Division of Planning and Operations, to establish a purchase order in the amount of $39,752.40 with McDaniel's Construction Corporation, Incorporated, for the repair of Reznor heaters at 1850 E. 25th Avenue. A quotation was received by the Department of Public Service from McDaniel's Construction Corporation, Incorporated, in the amount of $39,752.40. The purchase order will be established pursuant to the State Requirements contract with McDaniel's. Ordinance #582-87 authorizes City agencies to participate in the Ohio Department of Administrative Services (DAS) cooperative contracts when deemed to be "cost effective" to the City of Columbus.
This ordinance will allow for a pilot program for the repair of the Reznor heaters utilizing an established State Term contract, based on the concept of Job Order Contracting (JOC). The JOC allows the City to get commonly encountered construction projects done using a different contracting method. By using JOC, the City hopes to reduce costs, time and errors for certain renovation, repair and construction projects. The State of Ohio bid JOC through the use of a unit price book, which provides for preset costs for specific construction tasks. Winning bidders were selected based on their mark-up or discount from these preset costs. The Finance and Management Department, Office of Purchasing, wishes to use this contract to measure its effectiveness in comparison to the traditional construction procurement method. If deemed effective, the Office of Purchasing will consider conducting its own procurement for a JOC program specifically for the City of Columbus.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against McDaniel's Construction Corporation, Incorporated.
2. CONTRACT COMPLIANCE
The contract compliance number for McDaniel's Construction Corp., Inc., is 31-1145406 and expires 4/19/14.
3. FISCAL IMPACT
Funding is available within the Street Construction Maintenance and Repair Fund for building maintenance repairs.
4. Emergency Justification
Emergency action is requested to allow repair of the heaters before cold weather begins.
Title
To authorize the Director of the Department of Finance and Management to establish a purchase order with McDaniel's Construction Company for the repair of Reznor heaters at 1850 E. 25th Avenue per the terms of the State of Ohio Requirements Contract; to authorize the expenditure of $39,752.40 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($39,752.40)
Body
WHEREAS, the Reznor heaters at 1850 E. 25th Avenue are in need of repair; and
WHEREAS, there is an existing State Requirements contract with McDaniel's Construction Corporation, Incorporated; and
WHEREAS, Ordinance #582-87 authorizes City agencies to participate in the Ohio Department of Administrative Services (DAS) cooperative contracts when deemed to be "cost effective" to the City of Columbus; and
WHEREAS, the Finance and Management Department, Office of Construction Management, wishes to use this contract to measure its effectiveness in comparison to the traditional construction procurement method; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that repair of the heaters must be made before cold weather begins, thereby preserving the public health, peace, prosperity, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized and directed to issue a purchase order to McDaniel's Construction Corporation, Incorporated, 1069 Woodland Ave., Columbus, Ohio, 43219, for the repair of Reznor heaters in the amount of up to $39,752.40.
SECTION 2. That the expenditure of $39,752.40 or so much thereof as may be necessary is hereby authorized to be expended from:
Division / Fund / OCA Code / O.L. 01-03 Codes / Amount
59-11 / 265 / 591117 / 03-3370 / $39,752.40
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.