Explanation
Background: This legislation authorizes a modification to the design contract with GPD Group for the Standby Generator, Contract B project. This project is being designed to provide backup power to three Public Service locations considered critical in the event of a power outage.
This contract modification is necessary to compensate the consultant for performing supplemental services of meeting with the supplier of natural gas to three of the four project sites. Columbia Gas required this change after the contract had been agreed to and signed. The work was necessary to satisfy the concerns of Columbia Gas to secure reliable fuel supply for the generators located at 2100 Alum Creek, 650 Nationwide Blvd., and 1820 East Seventeenth Avenue.
This modification is an addition to the original scope of services but is a continuation of the existing work being performed and it would not be practical to contract with a different consultant.
Current hourly rate, the overhead rate and the percentage of profit that were negotiated at the beginning of this project were used to determine the amount of this modification. GPD Group, CC #34-1134715 expiration 3/1/07, was selected in 2005 in accordance with Chapter 329 for professional service contracts.
The original contract amount was $50,000.00. The total of all prior modifications is $0. The total of Modification No. 1 is $2,680.32. The contract amount, including all modifications is $52,680.32.
Emergency action is requested for immediate modification of the design contract for the earliest possible completion of the design to stay on schedule for construction and preserve the safety and welfare of the public.
Fiscal Impact: This item is not budgeted per se, but funding is available in the 1995, 1999, 2004 Voted Street and Highways Fund due to encumbrance cancellations of completed projects for this modification. The amount of this modification is $2,680.32.
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To authorize the Public Service Director to modify and increase the contract with GPD Group in the amount of $2,680.00; to amend the 2006 CIB; to authorize the transfer of $2,680.32 within the 1995, 1999, 2004 Voted Street and Highways Fund; to authorize the expenditure of $2,680.32 from the 1995, 1999, 2004 Voted Street and Highways Fund for the Transportation Division; and to declare an emergency ($2,680.32).
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WHEREAS, contract no. EL005485 was authorized by ordinance no. 1283-2005, passed July 25, 2005, executed and approved by the City Attorney on August 19, 2006; and
WHEREAS, it is necessary to modify this contract to increase the compensation for additional services as per the consultant's letter dated November 15, 2006 for the Standby Generator Project, Contract B; and
WHEREAS, it is necessary to amend the 2006 C.I.B., and
WHEREAS: an emergency exists in the usual daily operation of the Department of Public Service, Transportation Division, in that the contract should be modified and increased immediately so that the work may proceed without delay, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and is hereby authorized to modify and increase Contract No. EL005485, with GPD Group, to complete the design, construction plans, and permits for the Standby Generator Project, Contract B in accordance with the plans on file in the office of the Public Service Director.
SECTION 2. That the 2006 CIB be amended as follows:
Project Number/Project Name/Current CIB Amount/Amended Amount/CIB Amount as Amended
530034/Spring Sandusky Interchange(Carryover)/$30,893.35(Carryover)/($2,680.32)(Carryover)/$28,213.03
590130/Facilities/$2,066,943.00 (Carryover)/ $2,680.32(Carryover)/ $2,069,623.32 (Carryover)
SECTION 3. That the transfer of $2,680.32 within Fund 704 the voted 1995, 1999, 2004 Streets and Highways fund, Department No. 59-09, Transportation Division, be and hereby is authorized as follows:
TRANSFER FROM:
project number / project / Object Level 01/03 Codes / OCA Code / Amount
530034 /Spring Sandusky Interchange / 06/6600 / 644385 / $2,680.32
Total Transfer From: $2,680.32
TRANSFER TO:
project number / project / Object Level 01/03 Codes / OCA Code / Amount
590130/Facilities / 06/6600 / 644385 / $2,680.32
Total Transfer To: $2,680.32
SECTION 4. That for the purpose of paying the cost thereof, the sum of $2,680.32 or so much thereof as may be needed, is hereby authorized to be expended from fund 704, the 1995, 1999, 2004 Voted Street and Highways Fund, Dept./Div. 59-09, OCA code 644385, Object Level One Code 06, Object Level Three Code 6682, and project no. 590130.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.