Explanation
BACKGROUND:
This ordinance authorizes the Director of Finance to modify and extend contract CT-18276 with Maximus Systems, Inc., for the annual license renewal of the FleetAnywhere application for the Public Service Department, Fleet Management Division. This application provides a management system utilized by the Fleet Management Division to bill, manage, monitor and analyze all maintenance related data within the division.
FleetAnywhere gives the Fleet Management Division the ability to provide accountability with tracking an unlimited number of city owned fleet equipment such as refuse trucks, fire apparatus, composts graders and various other on road vehicles to support the daily operational requirements of city government. The system allows for the collection and management of maintenance data on a citywide basis.
FISCAL IMPACT: Expenditure for the FleetAnywhere application in 2003 was $58,254.00. Funding is budgeted and available within the 2004 Department of Technology information services fund in the amount of $63,130.00. The coverage period for this contract is from June 30, 2004 through July 1, 2005.
CONTRACT COMPLIANCE: 541000588 Expiration: 6-28-2005
EMERGENCY: Emergency legislation is requested to expedite authorization of the renewal of the FleetAnywhere business application needed to support daily operational requirements with the Fleet Management Division.
Title
To authorize the Director of the Department of Finance to modify and extend the contract with Maximus Inc. for the annual license renewal from the Department of Technology information services fund on behalf of Public Service Department, Fleet Management Division, to authorize the expenditure of $63,130.00, and to declare an emergency. ($63,130.00)
Body
WHEREAS, this ordinance authorizes the Director of Finance to modify and extend contract CT-18276 with Maximus Systems, Inc., for the annual license renewal on behalf of Public Service Department, Fleet Management Division for FleetAnywhere, utilized by the Fleet Management Division to bill, manage, monitor and analyze all maintenance related data within the division, and
WHEREAS, FleetAnywhere gives the Fleet Management Division the ability to provide accountability with tracking an unlimited number of city owned fleet equipment such as refuse trucks, fire apparatus, composts graders and various other on road vehicles, and
WHEREAS, funding in the amount of $63,130.00 was budgeted and is available within the information services fund for the period of June 30, 2004 through July 1, 2005, and
WHEREAS, an emergency exists in the usual daily operation of the city in that it is immediately necessary to modify and extend a contract with Maximus, Inc. for the FleetAnywhere system, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance be and is hereby authorized to modify and extend CT-18276 for the annual license renewal from Maximus, Inc. related to the operation of the FleetAnywhere system.
SECTION 2: That the expenditure of $ 63,130.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div: 47-01|Fund: 514 |Subfund: 013|OCA Code: 514013|Obj. Level One:03|Obj. Level Three: 3369|Amount: $63,130.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.