Explanation
BACKGROUND: This ordinance requests authorization for the Finance and Management Director to modify a contract with Mid Ohio Air Conditioning Corporation in the amount of $26,500.00 in order to complete a necessary air conditioning renovation at the Central Safety building. The renovation will replace the existing Drycooler unit on the ninth floor. The current unit is nearly inoperable. This unit is a necessary backup for air conditioning units that cool the Automated Fingerprinting Identification System (AFIS).
The contract with Mid Ohio Air Conditioning Corporation was formally bid by the Facilities Management Division. The contract is in the fourth year of four renewals.
Emergency action is requested so that an appropriate backup for cooling the Automated Fingerprinting Identification System exists, thereby reducing the likelihood of losing an important computer system and its contents.
Fiscal Impact: This ordinance authorizes an expenditure of $26,500 in the Safety Voted Bond fund for the renovation of the air conditioning system in the Central Safety Building. The Police Division budgeted $20,000 in the Safety Voted Bond Fund for this renovation.
Mid Ohio Air Conditioning Corporation Contract Compliance #31-0732219 expiration date May 15, 2010.
Title
To authorize the Finance and Management Director to modify and increase a contract with Mid Ohio Air Conditioning Corporation for emergency HVAC repairs to a Drycooler at the Central Safety building; to authorize the expenditure of $26,500.00 from the Safety Voted Bond Fund; and to declare an emergency. ($26,500.00)
Body
WHEREAS, the current drycooler on the ninth floor of the Central Safety building provides backup cooling and is nearly inoperable; and
WHEREAS, the Facilities Management Division is in the fourth renewal of an emergency HVAC services contract with Mid Ohio Air Conditioning Corporation; and
WHEREAS, is it necessary for the Finance and Management Director to modify and increase said contract with Mid Ohio Air Conditioning Corporation in order to replace the drycooler; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify and increase a contract with Mid Ohio Air Conditioning Corporation for emergency replacement of a Drycooler in the Central Safety building, so that important computer equipment and its contents are not lost, thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and increase a contract with Mid Ohio Air Conditioning Corporation for emergency HVAC repairs.
SECTION 2. That the expenditure of $26,500.00 ,or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $26,500.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.